The Tenancy Release Form is a crucial legal document used in the Philippine real estate market to formally document the termination of a lease agreement and provide mutual release for both landlord and tenant. It is typically used when a lease is being terminated either at its natural end or through mutual agreement before the original end date. The document must comply with Philippine property law, including the Rent Control Act of 2009 (RA 9653) and relevant provisions of the Civil Code of the Philippines. The form includes critical information such as party details, property information, termination date, security deposit arrangements, and confirmation of property condition. It serves as a vital protection for both parties by clearly documenting the end of their contractual relationship and preventing future disputes.
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1. Parties: Identification of the Landlord and Tenant, including their full legal names and addresses
2. Background: Reference to the original lease agreement, including its date and property address
3. Definitions: Key terms used in the document including 'Property', 'Lease Agreement', 'Release Date', etc.
4. Termination Date: Clear statement of when the lease will be terminated and the premises surrendered
5. Security Deposit: Details of the security deposit return, including amount and timing
6. Release of Obligations: Mutual release of future obligations under the lease agreement
7. Property Condition: Confirmation of the property's condition upon surrender
8. Key Return: Confirmation of return of all keys and access devices
9. Governing Law: Specification that the agreement is governed by Philippine law
10. Execution: Signature block for all parties and witnesses
1. Outstanding Payments: Used when there are any remaining rent, utility bills, or other charges to be settled
2. Repairs and Restoration: Required when specific repairs or restoration work needs to be completed before release
3. Forwarding Address: Include when the tenant needs to provide a forwarding address for future correspondence or deposit return
4. Personal Property: Used when addressing abandoned personal property or items agreed to be left behind
5. Early Termination Fee: Include if there is an early termination fee being charged or waived
6. Dispute Resolution: Optional clause for specific dispute resolution procedures
1. Schedule A - Property Inspection Report: Detailed report of the property's condition at the time of surrender
2. Schedule B - Security Deposit Calculation: Itemized list of any deductions from the security deposit
3. Schedule C - Inventory of Returned Items: List of all keys, access cards, and other items returned to the landlord
4. Appendix 1 - Photographic Evidence: Photos documenting the property's condition at surrender
5. Appendix 2 - Utility Reading Records: Final readings for any relevant utilities
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Housing Coordinator
Lease Administrator
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