Tenancy Release Form

Tenancy Release Form Template for Germany

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Key Requirements PROMPT example:

"I need a Tenancy Release Form for a commercial property in Berlin, where the tenant is terminating their lease early on March 1, 2025, and we've agreed to a partial return of the security deposit due to some minor damages to the premises."

Document background

The Tenancy Release Form is a crucial document in German property law, used when both landlord and tenant agree to formally terminate their rental relationship. It is particularly important in ensuring compliance with German tenancy laws, specifically sections §§535-577a of the German Civil Code (BGB). This document serves multiple purposes: it confirms the termination date, documents the property's condition, addresses security deposit returns, records final utility readings, and provides mutual release from future claims. The form is essential for both residential and commercial properties and helps prevent future disputes by clearly documenting all aspects of the tenancy termination. It should be used whenever a rental agreement is being terminated by mutual consent, rather than through standard notice periods.

Suggested Sections

1. Parties: Identification of landlord/property manager and tenant(s), including full legal names and addresses

2. Property Details: Full address and description of the rental property, including any assigned parking spaces or storage units

3. Termination Date: Confirmation of the official end date of the tenancy agreement

4. Property Condition: Statement regarding the current condition of the property and any agreed damage assessment

5. Security Deposit: Details of the security deposit amount and agreed deductions if any

6. Utility Readings: Final meter readings for electricity, water, heating, and other relevant utilities

7. Mutual Release: Statement of mutual release from future claims related to the tenancy

8. Signatures: Space for dated signatures of all parties

Optional Sections

1. Outstanding Repairs: Details of any repairs that need to be completed or compensated for, used when there are unresolved maintenance issues

2. Forwarding Address: New address of the tenant for future correspondence, included when tenant is moving to a known address

3. Outstanding Payments: List of any remaining payments to be settled, used when there are pending financial matters

4. Keys and Access Devices: Detailed list of returned keys and access devices, included when multiple sets were issued

5. Cleaning Requirements: Specific cleaning requirements or agreements, included when there are special cleaning arrangements

Suggested Schedules

1. Property Inspection Report: Detailed documentation of the property's condition at the time of release, including photographs

2. Utility Reading Documentation: Copies of final utility meter readings and/or bills

3. Damage Cost Assessment: Itemized list of any damages and associated costs, if applicable

4. Security Deposit Calculation: Detailed breakdown of security deposit deductions and final return amount

5. Handover Protocol: Checklist of all items and conditions verified during the final property handover

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Residential Real Estate

Commercial Real Estate

Property Management

Real Estate Investment

Housing Associations

Property Development

Facility Management

Legal Services

Relevant Teams

Legal

Property Management

Real Estate Operations

Tenant Relations

Administration

Facilities

Asset Management

Compliance

Customer Service

Documentation

Relevant Roles

Property Manager

Real Estate Agent

Legal Counsel

Housing Administrator

Facility Manager

Tenant Relations Manager

Property Administrator

Real Estate Operations Manager

Leasing Manager

Asset Manager

Building Manager

Property Services Coordinator

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