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The Return Proforma Invoice is a critical document in Philippine business operations, used when customers need to return previously purchased goods to a supplier or vendor. This document type is essential for maintaining accurate records of returned merchandise and ensuring compliance with Philippine tax and commercial regulations. The Return Proforma Invoice includes detailed information about the original purchase, the items being returned, condition assessment, and expected credit or refund amounts. It serves multiple purposes: documenting the return transaction, facilitating customs clearance for international returns, supporting tax compliance, and maintaining accurate inventory records. The document must adhere to specific requirements set forth by the Bureau of Internal Revenue (BIR) and other relevant Philippine authorities, particularly regarding VAT documentation and invoice formatting.

1. Company Information: Header section containing the company's complete legal name, address, tax identification number, and contact details as required by Philippine regulations

2. Customer Information: Complete details of the customer including name, shipping address, billing address, and contact information

3. Original Invoice Reference: Details of the original purchase including invoice number, date of purchase, and transaction reference

4. Return Details: Specific information about the items being returned including quantity, product codes, descriptions, and condition

5. Return Reason: Clear indication of the reason for return as required for processing

6. Pricing Information: Original price, applicable credits, and any adjustments or restocking fees

7. VAT Information: VAT calculations and tax information as required by Philippine tax regulations

8. Terms and Conditions: Standard terms regarding the return process and any specific conditions that apply