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Proposal For Tender for Philippines

Proposal For Tender Template for Philippines

A Proposal for Tender is a formal document submitted in response to a tender invitation in the Philippines, governed primarily by Republic Act 9184 (Government Procurement Reform Act). This document outlines the technical and financial proposals of a bidder, demonstrating their capability to fulfill the requirements specified in the tender documents. It includes detailed information about the bidding organization, proposed solution, implementation methodology, pricing, and compliance with Philippine procurement regulations. The document must adhere to strict formatting and content requirements as specified by the Bid and Awards Committee (BAC) and follows the guidelines set forth in the Revised Implementing Rules and Regulations of RA 9184.

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What is a Proposal For Tender?

A Proposal for Tender is a crucial document used in Philippine public procurement processes when organizations wish to bid for government contracts. The document is prepared in response to bid solicitation documents issued by government agencies and must strictly comply with the requirements of Republic Act 9184 (Government Procurement Reform Act) and its implementing rules and regulations. The proposal typically combines technical expertise, financial capabilities, and compliance documentation, demonstrating the bidder's ability to fulfill the contract requirements. It is used across various sectors for government procurement of goods, services, and infrastructure projects, and must follow specific formatting, content, and submission requirements as mandated by Philippine procurement law. The document serves as the basis for bid evaluation by the Bid and Awards Committee and, if successful, forms part of the eventual contract documentation.

What sections should be included in a Proposal For Tender?

1. Executive Summary: Brief overview of the proposal, highlighting key strengths and value proposition

2. Company Information: Details about the bidding organization, including legal status, registration information, and corporate profile

3. Understanding of Requirements: Demonstration of comprehension of the tender requirements and project scope

4. Technical Proposal: Detailed technical solution or approach to meeting the tender requirements

5. Implementation Methodology: Step-by-step approach to project execution, including timeline and milestones

6. Project Team Structure: Organization chart and key personnel profiles for project delivery

7. Quality Assurance Plan: Quality management approach and standards to be applied

8. Risk Management Plan: Identification of potential risks and mitigation strategies

9. Financial Proposal: Detailed cost breakdown and payment terms

10. Compliance Statement: Declaration of compliance with tender requirements and applicable regulations

What sections are optional to include in a Proposal For Tender?

1. Innovation and Value Add: Additional features or services beyond the basic requirements, used when the bidder wants to differentiate their proposal

2. Environmental Impact: Environmental considerations and sustainability measures, included for projects with environmental aspects

3. Local Content Plan: Details of local resource utilization and community benefits, used when local content is a consideration

4. Training and Knowledge Transfer: Proposed approach to training and capability building, included when required by the tender

5. Past Performance: Details of similar projects and references, included when experience is a key evaluation criterion

6. Alternative Solutions: Alternative approaches or methodologies, included when alternatives are permitted by the tender

What schedules should be included in a Proposal For Tender?

1. Schedule A - Detailed Price Breakdown: Itemized cost components including unit prices, quantities, and total costs

2. Schedule B - Project Timeline: Detailed Gantt chart or project schedule showing all activities and milestones

3. Schedule C - Team CVs: Detailed resumes of key personnel proposed for the project

4. Schedule D - Equipment Schedule: List of equipment and resources to be deployed for the project

5. Schedule E - Compliance Certificates: Copies of relevant certifications, licenses, and compliance documents

6. Appendix 1 - Technical Specifications: Detailed technical specifications and drawings

7. Appendix 2 - Track Record: Detailed case studies and project references

8. Appendix 3 - Financial Statements: Company financial information demonstrating financial capability

9. Appendix 4 - Forms and Declarations: Required tender forms and statutory declarations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Philippines

Publisher

Ƶ

Cost

Free to use
Relevant legal definitions



































Clauses






























Relevant Industries

Infrastructure and Construction

Information Technology

Healthcare and Medical Supplies

Transportation

Energy and Utilities

Defense and Security

Education

Agriculture

Environmental Services

Professional Services

Telecommunications

Relevant Teams

Legal

Finance

Business Development

Operations

Technical

Compliance

Risk Management

Quality Assurance

Procurement

Bid Management

Project Management

Commercial

Relevant Roles

Bid Manager

Contract Manager

Business Development Manager

Project Manager

Technical Director

Chief Financial Officer

Compliance Officer

Legal Counsel

Operations Director

Commercial Manager

Procurement Manager

Estimating Manager

Technical Writer

Quality Assurance Manager

Risk Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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