The Notice To Terminate Periodic Tenancy is a crucial legal document used in the Philippine real estate sector when either a landlord or tenant wishes to end a periodic tenancy arrangement. This document must comply with the Civil Code of the Philippines, particularly Articles 1678-1687, and the Rent Control Act for residential properties. It is typically used when the original lease has expired and the tenancy continues on a periodic (usually monthly) basis. The notice must provide the legally required notice period, which varies depending on the payment period of the rent. The document includes specific details about the property, parties involved, termination date, and property handover requirements. It serves as official documentation of the intention to terminate and can be important for both legal compliance and future reference in case of disputes.
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1. Date and Address Block: Current date and complete address details of both landlord/sender and tenant/recipient
2. Subject Line: Clear indication that this is a Notice of Termination of Periodic Tenancy
3. Property Details: Full address and description of the rental property being referenced
4. Notice of Termination: Clear statement declaring the intention to terminate the periodic tenancy
5. Termination Date: Specific date when the tenancy will end, ensuring compliance with statutory notice periods
6. Legal Basis: Reference to relevant provisions of the lease agreement and Philippine Civil Code
7. Handover Requirements: Instructions for property inspection and key return
8. Closing and Signature: Professional closing, space for signature, name and designation of the sender
1. Security Deposit Details: Include when addressing the return of security deposit and any deductions
2. Outstanding Payments: Include if there are any rent arrears or utility payments to be settled
3. Forwarding Address Request: Include when requiring tenant's future address for deposit return or final billing
4. Property Restoration Requirements: Include when specific restoration or repair works are required before vacancy
5. Inspection Schedule: Include when proposing specific dates for final property inspection
1. Property Inventory List: Detailed list of property fixtures and fittings to be checked during final inspection
2. Utility Account Details: List of utility accounts that need to be transferred or terminated
3. Photographic Evidence: Recent photographs of property condition (if relevant)
4. Move-out Checklist: Detailed list of tasks tenant must complete before vacating
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