A Letter of Termination for Job Abandonment is a crucial document used when an employee has been absent without authorization for an extended period and has failed to respond to communications from the employer. Under Philippine labor law, job abandonment must be properly documented and termination must follow due process. This document is used to formally terminate the employment relationship, typically after attempts to contact the employee have failed. It should include specific dates of absence, reference to any prior warnings or communications, legal basis for termination under the Labor Code of the Philippines, and information about final pay and benefits. The letter serves both as a formal notification to the employee and as documentation for legal compliance purposes.
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1. Letter Header: Company letterhead, date, and formal addressing to the employee including their full name, position, and department
2. Subject Line: Clear indication that this is a Notice of Termination for Job Abandonment
3. Absence Documentation: Specific dates and duration of unauthorized absence, establishing the pattern of job abandonment
4. Prior Communications: Reference to previous attempts to contact the employee and any warning letters sent
5. Legal Basis: Citation of relevant provisions of the Labor Code and company policies regarding job abandonment
6. Formal Notice of Termination: Clear statement of employment termination, effective date, and grounds for termination
7. Company Property Return: Instructions regarding the return of company property and security passes
8. Final Pay Information: Information about the processing of final pay, benefits, and certificates
1. Previous Incidents: Include when there is a history of similar violations or other relevant disciplinary issues
2. Additional Benefits: Include when there are special benefits or arrangements that need to be addressed
3. Non-Compete Reminder: Include when the employee is bound by non-compete or confidentiality agreements
4. Appeal Process: Include when company policy provides for an appeal process for termination decisions
5. Certificate of Employment: Include when providing information about requesting for certificate of employment
1. Attendance Record: Detailed record of unauthorized absences and attendance violations
2. Previous Warning Letters: Copies of any previous warning letters or notices sent to the employee
3. Final Pay Computation: Detailed breakdown of final pay, including any deductions or outstanding obligations
4. Company Property Checklist: List of company properties to be returned and their current status
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Retail
Information Technology
Financial Services
Healthcare
Education
Construction
Hospitality
Business Process Outsourcing
Transportation
Telecommunications
Agriculture
Mining
Real Estate
Professional Services
Relevant Teams
Human Resources
Legal
Compliance
Administration
Operations Management
Employee Relations
Labor Relations
Corporate Secretariat
Relevant Roles
HR Manager
HR Director
HR Business Partner
Legal Counsel
Company Secretary
HR Officer
HR Administrator
Employee Relations Manager
Labor Relations Manager
Compliance Officer
Department Manager
Line Manager
Operations Manager
General Manager
Managing Director
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