The Letter Of Intent To Lease is a crucial preliminary document in Philippine real estate transactions, serving as a formal expression of interest between parties planning to enter into a lease arrangement. This document is typically used before finalizing a full lease agreement, allowing parties to outline key terms and conditions while maintaining flexibility for further negotiations. It is particularly important in the Philippine context, where business practices often emphasize preliminary agreements before formal commitments. While generally non-binding, certain provisions like confidentiality or exclusivity may be specifically made binding. The document typically addresses essential elements required under Philippine law, including property details, proposed commercial terms, timelines, and any conditions precedent to the formal lease. It provides a structured framework for negotiations while protecting both parties' interests during the pre-contractual phase.
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1. Date and Address Block: Standard letter heading with current date and recipient's complete address
2. Subject Line: Clear identification of the document as a Letter of Intent to Lease with reference to the specific property
3. Opening Paragraph: Introduction of the parties and clear statement of intent to lease the property
4. Property Details: Specific description and address of the property intended to be leased
5. Key Commercial Terms: Proposed rental rate, lease term, security deposit, and advance rent requirements
6. Intended Use: Specified purpose or use of the property
7. Timeline: Proposed commencement date and duration of the lease
8. Due Diligence Period: Timeframe for conducting property inspection and document verification
9. Non-Binding Statement: Clear statement that this is a non-binding letter of intent except for specific terms (if any)
10. Closing and Signatures: Formal closing, space for signatures of both parties, and date
1. Exclusivity Period: Used when parties want to establish a period during which the landlord cannot negotiate with other potential tenants
2. Conditions Precedent: Include when there are specific conditions that must be met before proceeding with the formal lease
3. Preliminary Payment Terms: Used when parties want to specify any upfront payments or booking fees
4. Confidentiality Clause: Include when parties wish to keep the negotiations confidential
5. Broker/Agent Declaration: Include when a real estate broker or agent is involved in the transaction
6. Initial Fit-out Terms: Used when the property requires modifications or improvements before occupancy
1. Property Floor Plan: Basic layout or floor plan of the property (if available)
2. Preliminary Term Sheet: Summary of key commercial and technical terms in table format
3. Photos of Property: Current photographs of the property (if available)
4. List of Due Diligence Documents: Checklist of documents required for review during the due diligence period
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Retail
Food & Beverage
Office Services
Healthcare
Education
Manufacturing
Logistics
Information Technology
Banking & Finance
Hospitality
Professional Services
Relevant Teams
Real Estate
Legal
Finance
Operations
Procurement
Risk Management
Business Development
Facilities Management
Corporate Services
Administration
Relevant Roles
Real Estate Manager
Property Manager
Facilities Manager
Business Development Manager
Operations Director
Chief Financial Officer
Legal Counsel
Commercial Director
Procurement Manager
Real Estate Broker
Leasing Manager
Asset Manager
Regional Manager
Store Manager
Corporate Secretary
Risk Manager
Expansion Manager
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