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The Letter of Intent for Retaining Points in Ranking is a crucial document within the Philippine civil service system, designed to protect and preserve an employee's earned ranking points. This document becomes necessary when a government employee wishes to maintain their accumulated points from previous assessments or competitions for positions, especially when there are gaps between applications or when moving between government agencies. The letter must comply with Civil Service Commission regulations and typically includes details about the employee's current position, earned points, and justification for retention. It's particularly important in the Philippine context where merit-based promotion and selection are fundamental principles of public service. The document helps ensure fairness and continuity in the government's merit promotion system while protecting the interests of qualified civil servants.

1. Letter Header: Complete contact information of the sender, date, and recipient's details including their position and office

2. Subject Line: Clear indication that this is a Letter of Intent for Retaining Points in Ranking

3. Salutation: Formal greeting to the appropriate authority

4. Current Position Reference: Details of the current position, ranking, and points earned

5. Statement of Intent: Clear declaration of intention to retain ranking points

6. Legal Basis: Reference to relevant civil service rules and regulations that support the retention of ranking points

7. Timeline: Specific period for which the retention of points is being requested

8. Supporting Information: Brief mention of qualifications and achievements that justify the retention of points

9. Closing: Formal closing statement and signature block