The Leaving Rental Property Notice is a crucial document in Philippine residential and commercial tenancy relationships, required under the Rent Control Act and Civil Code of the Philippines. This notice must be provided within the timeframe specified in the lease agreement, typically 30 days before the intended vacation date. The document serves multiple purposes: it formally communicates the tenant's intention to end the tenancy, triggers the property inspection process, and initiates security deposit return procedures. It should include specific details about the property, tenancy dates, and forwarding information for future correspondence. The notice helps protect both parties' rights and ensures a smooth transition at the end of the lease term.
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1. Date and Address Block: Current date and complete addresses of both landlord and tenant
2. Subject Line: Clear indication that this is a Notice of Intent to Vacate Property
3. Property Details: Complete address and identification of the rental property
4. Notice Declaration: Formal statement declaring intention to vacate with specific move-out date
5. Lease Reference: Reference to the existing lease agreement including its date and terms
6. Inspection Request: Request for property inspection and return of security deposit
7. Forwarding Address: New address for future correspondence and security deposit return
8. Closing and Signature: Professional closing, tenant's full name and signature
1. Reason for Leaving: Optional explanation for vacating the property, if tenant wishes to provide context
2. Maintenance Records: Reference to property maintenance history, if relevant to security deposit return
3. Utility Transfer: Details about utility account transfers or final readings, if applicable
4. Key Return Plan: Specific arrangements for returning keys and access devices
5. Early Termination Details: Include only if leaving before lease end date, with reference to relevant lease provisions
1. Property Condition Photos: Recent photographs documenting the current condition of the property
2. Maintenance Records List: Summary of maintenance requests and repairs during tenancy
3. Utility Account Information: List of utility account numbers and contact information for transfer/closure
4. Move-out Checklist: Detailed checklist of cleaning and repair requirements from the lease agreement
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