The Landlord Fire Risk Assessment is a mandatory document required under Philippine law, specifically the Fire Code of the Philippines (RA 9514) and related regulations. This assessment must be conducted regularly by property owners and landlords to ensure compliance with national fire safety standards and local government requirements. The document serves as both a legal compliance tool and a practical safety management instrument, detailing potential fire hazards, existing safety measures, and required improvements. It includes comprehensive evaluations of fire detection systems, escape routes, firefighting equipment, and emergency procedures. The assessment is particularly crucial in the Philippine context, where urban density and varying building standards make fire safety a critical concern. Regular updates are required, especially when significant property changes occur or as stipulated by local Bureau of Fire Protection guidelines.
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1. Property Information: Details of the property being assessed, including full address, property type, number of floors, and construction date
2. Responsible Persons: Information about the landlord, property manager, and person conducting the assessment, including contact details and qualifications
3. Assessment Details: Date of assessment, type (initial/review), previous assessment date, and review frequency
4. Building Description: Detailed description of building construction, materials, layout, and occupancy details
5. Fire Hazard Identification: Systematic identification of potential fire hazards within the property
6. Fire Detection and Warning Systems: Evaluation of existing fire alarm systems, smoke detectors, and warning devices
7. Emergency Escape Routes: Assessment of escape routes, emergency lighting, and exit signage
8. Fire Fighting Equipment: Inventory and assessment of fire extinguishers, hose reels, and other firefighting equipment
9. Maintenance and Testing: Schedule and records of maintenance for fire safety equipment and systems
10. Staff Training and Procedures: Details of fire safety training provided to maintenance staff or building managers
11. Risk Assessment Findings: Summary of identified risks and their severity levels
12. Action Plan: Detailed list of required actions, priorities, and implementation timeframes
13. Declaration: Signed declaration confirming the assessment's completion and accuracy
1. Electrical Systems Assessment: Detailed evaluation of electrical systems and their fire risks, required for buildings over 10 years old
2. Special Hazard Assessment: Assessment of special fire hazards for properties with industrial equipment or special facilities
3. Occupant Vulnerability Assessment: Required for properties housing vulnerable populations such as elderly or disabled residents
4. Historical Fire Incident Review: Analysis of previous fire incidents or near-misses, if any have occurred
5. Smoke Control Systems: Assessment of mechanical smoke control systems for high-rise buildings
6. Communication Systems: Evaluation of emergency communication systems for larger commercial or multi-unit residential buildings
1. Schedule A - Floor Plans: Detailed floor plans showing fire safety equipment, escape routes, and assembly points
2. Schedule B - Fire Safety Equipment Inventory: Comprehensive list of all fire safety equipment with locations and maintenance records
3. Schedule C - Photographic Evidence: Photographs documenting key findings, hazards, and safety equipment
4. Schedule D - Maintenance Records: Historical maintenance records for fire safety systems and equipment
5. Schedule E - Training Records: Documentation of fire safety training provided to relevant personnel
6. Appendix 1 - Risk Assessment Matrix: Detailed risk scoring matrix used in the assessment
7. Appendix 2 - Compliance Checklist: Checklist showing compliance with relevant sections of the Fire Code of the Philippines
8. Appendix 3 - Emergency Contact Information: List of emergency contacts including local fire department, property manager, and key holders
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Property Management
Residential Housing
Commercial Property
Hospitality
Healthcare Facilities
Educational Institutions
Retail
Industrial Properties
Mixed-Use Developments
Relevant Teams
Facilities Management
Health and Safety
Property Management
Risk Management
Operations
Compliance
Building Maintenance
Security
Asset Management
Emergency Response
Relevant Roles
Property Manager
Facility Manager
Health and Safety Officer
Risk Assessment Specialist
Fire Safety Inspector
Building Maintenance Supervisor
Compliance Officer
Real Estate Manager
Operations Manager
Security Manager
Asset Manager
Property Administrator
Building Engineer
Fire Safety Consultant
Insurance Risk Assessor
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