The Labor And Material Invoice is a critical business document used in the Philippines when a service provider needs to bill for both workforce services and materials supplied as part of a project or service delivery. This document type is essential for compliance with Philippine tax regulations and business practices, particularly those governed by the Bureau of Internal Revenue (BIR). It's commonly used in construction, renovation, maintenance, and similar sectors where both physical materials and labor hours need to be billed together. The invoice must include specific elements required by Philippine law, such as TIN numbers, VAT calculations if applicable, and proper itemization of both labor and material components. This document serves multiple purposes: as a formal payment request, a record for tax purposes, and documentation for project accounting and audit trails.
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1. Invoice Header: Contains legally required invoice elements: unique invoice number, date, TIN, seller's registered name and address
2. Client Information: Complete details of the client including name, billing address, and TIN number
3. Labor Details: Itemized list of labor services provided, including hours worked, rate per hour, and total labor cost
4. Material Details: Itemized list of materials used, including quantity, unit price, and total material cost
5. Computation Summary: Subtotals for labor and materials, applicable taxes (VAT if registered), and total amount due
6. Payment Terms: Payment due date and accepted payment methods
7. Certification: Statement certifying the truthfulness and accuracy of the invoice details
8. Authorized Signature: Space for signature of authorized representative with printed name and designation
1. Project Reference: Used when the invoice relates to a specific project or contract, including project name, location, and contract reference numbers
2. Progress Status: For partial billing scenarios, indicating percentage of work completed and remaining work
3. Withholding Tax Information: When applicable to the transaction, detailing withholding tax calculations and rates
4. Warranty Information: When materials or workmanship include warranty terms
5. Special Discounts: When any special pricing or discounts are applied to the invoice
6. Purchase Order Reference: When invoice is based on a specific purchase order, including PO number and date
1. Schedule A - Detailed Labor Breakdown: Detailed timesheet showing daily work hours, personnel involved, and specific tasks completed
2. Schedule B - Material Specifications: Detailed list of materials with specifications, brand names, and warranty information
3. Schedule C - Progress Photos: Visual documentation of work completed, especially for construction or installation work
4. Appendix 1 - Terms and Conditions: Standard terms and conditions applying to the invoice
5. Appendix 2 - Quality Certificates: Copies of quality certificates for materials used, if applicable
6. Appendix 3 - Delivery Receipts: Copies of delivery receipts for materials charged in the invoice
Relevant legal definitions
Clauses
Relevant Industries
Construction
Manufacturing
Home Renovation
Industrial Services
Building Maintenance
Interior Design
Electrical Services
Plumbing Services
HVAC Installation
Automotive Repair
Equipment Installation
Property Development
Facilities Management
Relevant Teams
Accounts Receivable
Finance
Operations
Project Management
Administration
Procurement
Billing
Construction
Contract Management
Site Operations
Relevant Roles
Project Manager
Construction Supervisor
Accounts Receivable Specialist
Finance Manager
Contract Administrator
Site Engineer
Procurement Officer
Operations Manager
Billing Coordinator
Quantity Surveyor
General Contractor
Account Manager
Financial Controller
Construction Manager
Administrative Officer
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