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HVAC Service Contract for Philippines

HVAC Service Contract Template for Philippines

A comprehensive agreement governed by Philippine law that establishes the terms and conditions for the provision of HVAC (Heating, Ventilation, and Air Conditioning) maintenance and repair services. The contract defines the scope of services, maintenance schedules, performance standards, and compliance requirements in accordance with Philippine regulations, including the Civil Code, Consumer Act, and relevant environmental and safety standards. It outlines the responsibilities of both the service provider and the client, payment terms, service level agreements, and dispute resolution procedures while ensuring adherence to local mechanical engineering and contractor accreditation requirements.

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HVAC Service Contract

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What is a HVAC Service Contract?

The HVAC Service Contract is a crucial document used when establishing a professional relationship between an HVAC service provider and a property owner or operator in the Philippines. This agreement is essential for businesses and organizations requiring regular maintenance, repair, and optimization of their heating, ventilation, and air conditioning systems. The contract ensures compliance with Philippine regulations, including the Civil Code, Consumer Act, Clean Air Act, and relevant building codes. It typically includes detailed specifications for maintenance schedules, emergency response procedures, performance standards, and warranty terms. This document is particularly important in the Philippine context due to the country's tropical climate, which makes air conditioning systems critical for business operations and requires specific considerations for humidity control and energy efficiency.

What sections should be included in a HVAC Service Contract?

1. Parties: Identification of the service provider and the client, including full legal names, addresses, and registration details

2. Background: Brief context of the agreement and the parties' intentions

3. Definitions: Key terms used throughout the contract, including technical HVAC terminology

4. Scope of Services: Detailed description of HVAC maintenance, repair, and service obligations

5. Term and Renewal: Duration of the contract and conditions for renewal

6. Service Provider Obligations: Specific responsibilities including maintenance schedules, response times, and quality standards

7. Client Obligations: Client responsibilities including access, utilities provision, and cooperation requirements

8. Fees and Payment Terms: Service costs, payment schedule, and additional charges

9. Performance Standards: Required service levels and performance metrics

10. Warranties and Representations: Guarantees regarding service quality and compliance with regulations

11. Insurance and Liability: Insurance requirements and limitation of liability provisions

12. Termination: Conditions and procedures for contract termination

13. Force Majeure: Provisions for unforeseen circumstances affecting service delivery

14. Governing Law and Dispute Resolution: Applicable Philippine laws and dispute resolution procedures

What sections are optional to include in a HVAC Service Contract?

1. Emergency Services: Additional provisions for emergency response services, used when 24/7 coverage is required

2. Equipment Supply: Terms for supply of replacement parts or new equipment, included when provider also supplies hardware

3. Energy Efficiency Guarantees: Specific performance guarantees related to system efficiency, used in energy-saving focused contracts

4. Staff Requirements: Specific requirements for service personnel qualifications, used in high-security or specialized facilities

5. Subcontracting: Terms governing the use of subcontractors, included for larger service providers

6. Environmental Compliance: Additional environmental requirements, used for environmentally sensitive installations

What schedules should be included in a HVAC Service Contract?

1. Schedule A - Equipment List: Detailed inventory of HVAC equipment covered under the contract

2. Schedule B - Maintenance Schedule: Specific timing and scope of routine maintenance activities

3. Schedule C - Rate Card: Detailed pricing for standard services and additional works

4. Schedule D - Service Level Agreement: Detailed performance metrics and response time requirements

5. Schedule E - Safety Procedures: Safety protocols and requirements for service delivery

6. Appendix 1 - Technical Specifications: Detailed technical requirements and standards for service delivery

7. Appendix 2 - Emergency Contact Information: List of key contacts for both parties including emergency numbers

8. Appendix 3 - Required Forms and Reports: Templates for service reports, maintenance logs, and other required documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Philippines

Publisher

Ƶ

Document Type

Service Agreement

Cost

Free to use
Relevant legal definitions













































Clauses









































Relevant Industries

Commercial Real Estate

Healthcare

Hospitality

Industrial Manufacturing

Retail

Education

Data Centers

Office Buildings

Shopping Centers

Residential Complexes

Pharmaceutical

Food Processing

Technology

Relevant Teams

Facilities Management

Operations

Engineering

Procurement

Legal

Maintenance

Technical Services

Property Management

Asset Management

Risk Management

Compliance

Sustainability

Contract Administration

Relevant Roles

Facility Manager

Property Manager

Operations Director

Maintenance Supervisor

Chief Engineer

Technical Services Manager

Procurement Manager

Contract Administrator

Building Services Manager

HVAC Engineer

Mechanical Engineer

Operations Manager

Real Estate Manager

Asset Manager

Energy Manager

Sustainability Officer

Compliance Officer

Risk Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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