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The Grant Invoice is a essential financial instrument used in the Philippine grant management context to facilitate and document the transfer of grant funds. This document type is specifically designed to meet the requirements of Philippine tax authorities and financial regulations while serving the practical needs of grant administration. It is typically used when a grantee needs to request a disbursement of approved grant funds, whether as an initial payment, scheduled installment, or milestone-based release. The Grant Invoice must include specific elements required by Philippine law, such as TIN numbers, proper invoice numbering, and appropriate tax declarations. It serves multiple purposes: as a payment request, a financial record, and a compliance document that may be reviewed during audits. The document is particularly important for organizations managing grants in the Philippines, as it helps ensure proper documentation and compliance with local financial reporting requirements.

1. Invoice Header: Contains invoice number, date, and required BIR details including TIN

2. Grantor Details: Complete name and address of the organization providing the grant

3. Grantee Details: Complete name, address, and tax identification details of the grant recipient

4. Grant Reference: Reference to the grant agreement number and project title

5. Invoice Details: Itemized list of grant disbursement details including purpose and amount

6. Payment Information: Total amount, payment terms, and bank account details for transfer

7. Tax Information: Applicable tax details, withholding requirements, and VAT status if applicable