The End of Tenancy Agreement is a crucial document used in the Philippines when formally concluding a rental arrangement between landlords and tenants. It is designed to comply with Philippine property laws, including the Rent Control Act of 2009 and the Civil Code of the Philippines. This document becomes necessary when either party wishes to terminate the lease according to the terms of the original rental agreement or by mutual consent. It covers essential aspects such as the final property inspection, security deposit return, utility bill settlements, and property restoration requirements. The agreement helps prevent future disputes by clearly documenting the condition of the property upon surrender and confirming that all financial obligations have been met. It's particularly important in the Philippine context where property rental regulations can vary by local government unit and property type.
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1. Parties: Identification and details of the landlord and tenant, including complete names, addresses, and contact information
2. Background: Brief context of the existing tenancy agreement, including property address and original lease date
3. Definitions: Key terms used throughout the document defined for clarity and legal certainty
4. Termination Date: Specific date and time when the tenancy will officially end
5. Property Inspection: Details of the final inspection process, timing, and parties involved
6. Tenant Obligations: List of tenant responsibilities for property cleaning, repairs, and restoration to original condition
7. Landlord Obligations: Landlord's commitments regarding inspection, return of security deposit, and final utility readings
8. Security Deposit: Terms for the return or deduction of the security deposit, including timeline and conditions
9. Utility Bills and Outstanding Payments: Process for settling final utility bills and any outstanding rent or charges
10. Keys and Access Devices: Requirements for returning all keys, access cards, and remote controls
11. Forwarding Address: Tenant's obligation to provide forwarding address for future correspondence
12. Governing Law: Specification that the agreement is governed by Philippine law
13. Execution: Signature blocks and execution requirements for all parties
1. Early Termination Provisions: Include when the tenancy is being terminated before the original end date
2. Pest Control: Include when there are specific requirements for pest treatment before vacancy
3. Professional Cleaning: Include when professional cleaning services are required as part of the termination
4. Modifications and Alterations: Include when the tenant has made changes to the property that need to be addressed
5. Abandoned Property: Include when dealing with items left behind by tenants
6. Joint Tenant Provisions: Include when multiple tenants are involved in the termination
7. Pet-Related Requirements: Include when pets were kept in the property during tenancy
8. Dispute Resolution: Include when specific dispute resolution procedures are desired
1. Schedule 1 - Property Inventory: Detailed list of fixtures, fittings, and furniture with their condition at the start and end of tenancy
2. Schedule 2 - Property Condition Report: Comprehensive report documenting the condition of walls, floors, windows, and other property elements
3. Schedule 3 - Photographic Evidence: Dated photographs showing the property's condition at the end of tenancy
4. Schedule 4 - Utility Readings: Final meter readings for electricity, water, and gas
5. Schedule 5 - Cleaning Checklist: Detailed checklist of required cleaning tasks to be completed
6. Appendix A - Security Deposit Calculation: Itemized list of any deductions from the security deposit
7. Appendix B - Maintenance Records: Documentation of repairs and maintenance performed during tenancy
8. Appendix C - Handover Form: Checklist for keys, documents, and other items to be returned at termination
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