The End of Lease Letter is a crucial document in Philippine property law practice, used when either a landlord or tenant wishes to formally terminate a lease agreement. This document becomes necessary either at the natural conclusion of a lease term or when early termination is required, subject to the conditions specified in the original lease agreement and Philippine Civil Code provisions. The letter must include specific elements required by Philippine law, such as proper notice periods, property handover details, and security deposit arrangements. It serves as legal documentation of the intention to end the lease and outlines the steps needed for a proper lease conclusion, including final inspection dates, utility account transfers, and key return procedures. The document is particularly important in the Philippine context as it helps ensure compliance with local property laws and protects both parties' rights during the lease termination process.
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1. Letter Date and Address Block: Current date and complete contact details of both landlord and tenant
2. Subject Line: Clear indication that this is an End of Lease Notice for the specific property
3. Lease Reference: Details of the original lease agreement including date and property address
4. Notice of Termination: Clear statement of intention to end the lease and the intended end date
5. Property Inspection Details: Proposed date and time for final property inspection
6. Key Return Process: Information about when and how keys will be returned
7. Forwarding Address: New contact information for future correspondence
8. Signature Block: Space for signature, name, and date
1. Security Deposit Return Request: Include when requesting the return of security deposit, with bank details if applicable
2. Maintenance Issues: Include if there are specific maintenance or repair issues that need to be addressed before lease end
3. Utility Transfer: Include details about utility account transfers or final readings if relevant
4. Early Termination Explanation: Include if the lease is being terminated before the original end date, explaining reasons and citing relevant lease provisions
5. Property Improvement List: Include if tenant has made authorized improvements to the property that need documentation
1. Property Condition Report Template: Form to be used during final inspection
2. Utility Reading Form: Template for recording final utility readings
3. Security Deposit Calculation Sheet: Breakdown of security deposit deductions if applicable
4. Photo Documentation: Guidelines for photo documentation of property condition
5. Handover Checklist: List of items to be checked and tasks to be completed before property handover
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