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The Authorization Letter For 13th Month Pay is a crucial document in Philippine employment practice, designed to facilitate the collection of mandatory 13th month pay when an employee cannot personally receive it. This document becomes necessary when employees are unable to collect their 13th month pay directly due to various circumstances such as illness, being out of town, or other valid reasons. The letter must comply with Philippine labor laws, particularly Presidential Decree No. 851, which mandates the 13th month pay benefit. It typically includes the complete details of the authorizing employee and their designated representative, specific authorization language, and requires proper authentication, usually through notarization, to protect all parties involved in the transaction.

1. Letter Date and Location: Current date and place where the letter is being executed

2. Recipient Details: Complete name and address of the company/employer to whom the authorization is addressed

3. Subject Line: Clear indication that this is an Authorization Letter for 13th Month Pay

4. Authorizer Information: Complete name, employee ID, position, and department of the person giving authorization

5. Authorized Person Details: Complete name and relationship of the person being authorized to collect the 13th month pay

6. Authorization Statement: Clear and specific statement of authorization for collecting the 13th month pay

7. Valid ID Information: List of valid IDs that will be presented by the authorized person

8. Signature Block: Space for signatures of the authorizer, authorized person, and witnesses

9. Notarial Section: Space for notarial certification