The Appointment Request Letter is a crucial document in New Zealand's employment process, typically used after successful interviews and before the formal employment agreement. This document represents the initial step in formalizing an employment relationship, where an employer communicates their intention to hire a candidate. The letter must comply with New Zealand employment laws, including the Employment Relations Act 2000, Privacy Act 2020, and Human Rights Act 1993. It includes essential information such as the position details, key terms of employment, any conditional requirements, and next steps in the hiring process. The Appointment Request Letter serves as a bridge between verbal discussions and the formal employment agreement, providing clear documentation of the intended employment relationship while maintaining professional standards and legal compliance.
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1. Letter Header: Company letterhead, date, and recipient's contact details
2. Greeting: Professional salutation addressing the candidate by name
3. Position Details: Clear statement of the specific role being offered and department/team
4. Key Terms Summary: Brief overview of essential terms like start date, salary range, and employment type (permanent/fixed-term)
5. Next Steps: Clear outline of the acceptance process and what documentation is required
6. Response Timeline: Deadline for responding to the appointment request
7. Contact Information: Details of who to contact for questions or submission of documentation
8. Closing: Professional sign-off with name and title of the sender
1. Pre-employment Conditions: Used when specific conditions must be met before employment can commence (e.g., background checks, drug testing, reference checks)
2. Benefits Overview: Added for senior roles or when the benefits package is a key selling point
3. Confidentiality Statement: Included when dealing with sensitive industries or senior positions
4. Work Location Options: Added when offering flexible working arrangements or multiple location options
5. Probationary Period: Included when the role will be subject to an initial probationary period
1. Pre-employment Check Forms: Required forms for background checks, reference checks, or other pre-employment screening
2. Position Description: Detailed outline of the role's responsibilities and requirements
3. Required Documentation Checklist: List of documents the candidate needs to provide (e.g., qualifications, ID, work permits)
4. Company Information Pack: Additional information about the company, culture, and benefits
Relevant legal definitions
Clauses
Relevant Industries
Technology
Healthcare
Financial Services
Education
Manufacturing
Retail
Professional Services
Government
Non-profit
Construction
Hospitality
Transportation
Media and Entertainment
Agriculture
Mining and Resources
Telecommunications
Relevant Teams
Human Resources
Finance
Marketing
Operations
Sales
Information Technology
Legal
Research and Development
Customer Service
Administration
Product Development
Quality Assurance
Supply Chain
Public Relations
Business Development
Relevant Roles
Chief Executive Officer
Department Manager
Project Manager
Software Developer
Administrative Assistant
Sales Representative
Human Resources Officer
Financial Analyst
Marketing Coordinator
Operations Manager
Customer Service Representative
Research Scientist
Legal Counsel
Product Manager
Business Analyst
Medical Professional
Teacher
Engineer
Accountant
Maintenance Technician
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