The Appointment Request Letter is a crucial document in Hong Kong's employment process, serving as the formal written offer of employment from an employer to a potential employee. It is typically issued after successful completion of interviews and negotiations, but before the formal employment contract. This document must comply with Hong Kong's Employment Ordinance and related legislation, including requirements for clear communication of essential employment terms. The letter should include specific details about the position, compensation, benefits, and working conditions, while maintaining professional tone and clarity. It's designed to be comprehensive enough to outline key terms but concise enough to serve as an initial offer document, with more detailed terms to follow in the formal employment contract.
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1. Letter Header: Company letterhead, date, and addressee details
2. Opening Statement: Formal opening expressing pleasure to offer the position
3. Position Details: Job title, department, and reporting relationship
4. Start Date: Proposed commencement date of employment
5. Compensation Package: Base salary, bonuses, and other financial benefits
6. Key Employment Terms: Working hours, place of work, probation period if applicable
7. Benefits Summary: Overview of main benefits such as healthcare, leave entitlements
8. Acceptance Instructions: How to accept the offer and by what deadline
9. Closing: Professional closing with contact details for questions
1. Conditional Requirements: Any conditions that must be met before employment can commence (e.g., background checks, visa requirements)
2. Confidentiality Statement: Brief confidentiality requirements regarding the offer
3. Pre-employment Requirements: Medical examinations, reference checks, or document submissions needed
4. Relocation Package: If applicable, details of relocation assistance or allowances
5. Sign-on Bonus: If applicable, details of any one-time signing bonus and conditions
6. Equity Compensation: If applicable, overview of stock options or share schemes
1. Benefits Details: Detailed breakdown of all benefits and entitlements
2. Job Description: Detailed description of role responsibilities and requirements
3. Required Documents Checklist: List of documents needed for onboarding
4. Acceptance Form: Form for formal acceptance of the offer
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