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The Appointment Request Letter is a crucial document in Dutch employment practice, serving as the formal initiation of an employment relationship. It is typically used after successful completion of the recruitment process and before the formal employment agreement is signed. This document must comply with Dutch employment law requirements, including the Dutch Civil Code and the Written Statement Directive Implementation Act. The Appointment Request Letter should contain all essential employment terms and conditions, including position details, compensation package, working hours, and location. It serves both as a formal job offer and as a preliminary document that outlines the key terms that will be included in the subsequent employment agreement. The letter needs to be clear, comprehensive, and legally compliant while maintaining a professional and welcoming tone.

1. Letterhead and Date: Company letterhead including full legal name, address, and contact details, plus the current date

2. Recipient Details: Full name and address of the candidate

3. Subject Line: Clear indication that this is an appointment request/job offer

4. Salutation: Formal greeting to the candidate

5. Position Details: Specific job title, department, and reporting relationship

6. Key Employment Terms: Essential terms including proposed start date, type of contract (fixed-term/permanent), working hours, and work location

7. Compensation Package: Basic salary, benefits, and any variable compensation elements

8. Response Timeline: Deadline for accepting the offer and method of acceptance

9. Closing: Professional closing statement, signature block with name and title of the authorized representative