The Notice of Termination of Employment is a crucial document in Malaysian employment relations, used to formally communicate the end of an employment relationship. This document must strictly adhere to the requirements set forth in the Malaysian Employment Act 1955 and related regulations, including the Employment (Termination and Lay-Off Benefits) Regulations 1980. It is utilized when an employer needs to terminate an employment contract, whether due to performance issues, redundancy, restructuring, or other valid reasons. The notice must include specific elements such as the termination date, notice period, final payment calculations, and any relevant conditions or obligations. Proper execution of this document is essential to avoid potential legal disputes and ensure compliance with Malaysian labor laws.
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1. Employer Details: Full legal name and address of the employing company
2. Date: The formal date of the termination notice
3. Employee Details: Full name, position, and employee ID of the recipient
4. Subject Line: Clear indication that this is a Notice of Termination of Employment
5. Termination Statement: Clear statement of employment termination with specific end date
6. Notice Period: Specification of notice period and last working day
7. Reason for Termination: Brief statement of the grounds for termination if applicable
8. Final Payments: Information about salary, unused leave, and other entitlements
9. Company Property: Instructions regarding return of company property
10. Closing Statement: Standard closing with contact information for queries
11. Signature Block: Authorized signatory details and company stamp
1. Garden Leave: Used when employee is required to serve notice period away from workplace
2. Non-Compete Reminder: Include when employee is bound by existing non-compete clauses
3. Redundancy Package: Required when termination is due to redundancy, detailing special compensation
4. Performance Issues: Include when termination is due to poor performance, referencing previous warnings
5. Handover Instructions: Specific requirements for knowledge transfer and work handover
6. Reference Offer: Statement about company's willingness to provide future references
7. Confidentiality Reminder: Reminder of ongoing confidentiality obligations post-employment
1. Schedule A - Final Payment Calculation: Detailed breakdown of final payment including salary, benefits, and deductions
2. Schedule B - Company Property List: Itemized list of company property to be returned
3. Schedule C - Handover Checklist: Detailed list of tasks and responsibilities to be handed over
4. Appendix 1 - Exit Procedures: Standard company procedures for employee exit process
5. Appendix 2 - Benefits Summary: Summary of any continuing benefits or insurance coverage post-termination
Relevant legal definitions
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Manufacturing
Technology
Financial Services
Retail
Healthcare
Education
Construction
Professional Services
Hospitality
Telecommunications
Energy
Agriculture
Mining
Transportation
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Relevant Teams
Human Resources
Legal
Finance
Operations
Information Technology
Sales
Marketing
Customer Service
Research and Development
Administration
Compliance
Corporate Communications
Relevant Roles
Chief Executive Officer
Human Resources Manager
Department Manager
Line Manager
Supervisor
Administrative Assistant
Sales Representative
Software Developer
Account Manager
Project Manager
Operations Director
Financial Analyst
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Customer Service Representative
Technical Support Specialist
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