Termination Of Employment Form

Termination Of Employment Form Template for Malaysia

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Key Requirements PROMPT example:

"I need a Termination of Employment Form for a Malaysian tech company employee who has resigned and will serve a 2-month notice period starting March 15, 2025, with standard confidentiality clauses and final settlement calculations included."

Document background

The Termination Of Employment Form is a critical document used in Malaysian employment relationships to formalize the end of employment between an employer and employee. It is essential for ensuring compliance with Malaysian employment legislation, including the Employment Act 1955, Industrial Relations Act 1967, and Employment (Termination and Lay-Off Benefits) Regulations 1980. This document should be used whenever an employment relationship is terminated, whether through resignation, dismissal, redundancy, or mutual agreement. The form includes crucial information such as termination date, notice period details, final payment calculations, benefit entitlements, and post-employment obligations. It serves as both a legal record and a practical guide for managing the separation process, protecting both parties' interests and ensuring all statutory requirements are met.

Suggested Sections

1. Employee and Employer Details: Full identification details of both the employee and employer, including employee ID, position, and department

2. Date and Type of Termination: Specific date of termination and the type/reason for termination (e.g., resignation, redundancy, performance-based, etc.)

3. Notice Period: Details of the notice period being served or payment in lieu of notice

4. Final Settlement: Breakdown of final payment including salary, unused leave, and statutory benefits

5. Company Property: List of company property to be returned and deadline for return

6. Confidentiality Obligations: Reminder of ongoing confidentiality obligations post-employment

7. Acknowledgment: Confirmation of understanding and acceptance by both parties

8. Execution: Signature blocks for both employer and employee with witness provisions

Optional Sections

1. Garden Leave: Terms of garden leave if applicable during notice period

2. Post-Employment Restrictions: Non-compete, non-solicitation clauses if applicable to the employee's position

3. Reference Provision: Terms regarding the provision of employment references

4. Benefits Continuation: Details of any benefits that continue post-termination

5. Exit Interview: Requirements and arrangements for exit interview if company policy requires

6. Handover Requirements: Specific handover duties and documentation requirements

7. Special Arrangements: Any special terms agreed between parties (e.g., consultancy arrangements, phased retirement)

Suggested Schedules

1. Schedule A - Final Payment Calculation: Detailed breakdown of all final payment components including statutory benefits

2. Schedule B - Company Property Checklist: Itemized list of company property to be returned

3. Schedule C - Outstanding Tasks: List of tasks to be completed before departure

4. Appendix 1 - Statutory Declaration: Standard form for employee's declaration regarding company property and confidential information

5. Appendix 2 - Benefits Summary: Summary of benefit entitlements and termination dates

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

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Clauses

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Agriculture

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Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Senior Management

Administration

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Relevant Roles

HR Manager

HR Director

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Department Manager

Chief Human Resources Officer

HR Executive

Compliance Officer

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HR Business Partner

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Chief Executive Officer

Managing Director

Operations Manager

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Authors

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