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Letter Of Incorporation Template for Malaysia

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Key Requirements PROMPT example:

Letter Of Incorporation

"I need a Letter of Incorporation for a new private limited company in Malaysia that will operate in the construction industry, with two local directors and an initial share capital of RM500,000; the document should be ready for submission by March 2025."

Document background
The Letter of Incorporation is a fundamental document in the Malaysian company formation process, required under the Companies Act 2016 and overseen by the Companies Commission of Malaysia (SSM). This document is used when establishing a new company in Malaysia and must be submitted along with other statutory documents such as the company constitution and director consent forms. The Letter of Incorporation includes essential information about the company's structure, ownership, and governance, serving as a formal declaration of the incorporators' intent to establish a new legal entity. It must address all regulatory requirements, including details of directors, shareholders, share capital, and intended business activities, while also considering any special requirements such as industry-specific licenses or Shariah compliance if applicable.
Suggested Sections

1. Letter Header: Official letterhead including company name, registered address, and date

2. Recipient Details: Addressing the Companies Commission of Malaysia (SSM)

3. Subject Line: Clear indication that this is a Letter of Incorporation

4. Company Details: Proposed company name, registration number, and business address

5. Corporate Structure: Type of company (private limited, public limited) and share capital structure

6. Director Information: Names, identification details, and addresses of all directors

7. Shareholder Information: Details of all shareholders and their respective shareholdings

8. Business Activities: Description of intended business activities and objectives

9. Declaration: Statement of compliance with Companies Act 2016 and other relevant laws

10. Signature Block: Signatures of incorporators/directors with names and dates

Optional Sections

1. Shariah Compliance Declaration: Required if the company will operate under Islamic banking principles

2. Special License Declaration: Required for regulated industries requiring special permits or licenses

3. Foreign Ownership Statement: Required when there are foreign shareholders or directors

4. Group Structure Details: Required when the company is part of a corporate group

5. Authorized Representative: When a third party is authorized to handle the incorporation process

Suggested Schedules

1. Schedule A - Director Information: Detailed profiles of directors including their qualifications and other directorships

2. Schedule B - Share Capital Structure: Detailed breakdown of share classes, rights, and distribution

3. Schedule C - Business Activities: Comprehensive list of intended business activities with corresponding MSIC codes

4. Appendix 1 - Supporting Documents: List of attached documents such as ID copies, certificates, and permits

5. Appendix 2 - Corporate Structure Chart: Visual representation of ownership and corporate structure

6. Appendix 3 - Compliance Checklist: Checklist confirming all regulatory requirements have been met

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions





















Clauses




















Relevant Industries

Financial Services

Manufacturing

Technology

Retail

Professional Services

Construction

Healthcare

Education

Agriculture

Mining

Tourism

Real Estate

Transportation

Energy

Telecommunications

Relevant Teams

Legal

Corporate Secretarial

Compliance

Corporate Governance

Executive Leadership

Administrative

Finance

Risk Management

Business Development

Corporate Affairs

Relevant Roles

Company Secretary

Corporate Lawyer

Legal Counsel

Compliance Officer

Director of Legal Affairs

Chief Executive Officer

Managing Director

Board Director

Corporate Governance Officer

Business Development Manager

Chief Financial Officer

Company Director

Regulatory Affairs Manager

Administrative Officer

Corporate Services Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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