This Self Invoice agreement template is designed for use in Malta when establishing a self-billing arrangement between business parties. It's particularly useful in situations where a customer regularly receives goods or services and agrees to generate VAT invoices on behalf of their supplier, streamlining the invoicing process and reducing administrative burden. The document complies with Malta's VAT Act requirements and EU VAT Directive 2006/112/EC, making it suitable for both domestic and EU-wide transactions. Used primarily in ongoing business relationships with regular transactions, the agreement covers essential elements including VAT compliance, invoice requirements, payment terms, and record-keeping obligations. It's specifically structured to meet Maltese legal requirements while providing flexibility for various business scenarios.
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1. Parties: Identification of the supplier and the customer who will issue self-billed invoices
2. Background: Context of the agreement and business relationship between parties
3. Definitions: Key terms used in the agreement including 'Self-Billing Invoice', 'VAT', 'Goods/Services'
4. Duration: Term of the self-billing agreement and renewal provisions
5. Scope of Self-Billing: Details of goods/services covered by the self-billing arrangement
6. Self-Billing Procedures: Process for generating and issuing self-billed invoices
7. VAT Requirements: Compliance with Maltese and EU VAT regulations, including VAT registration requirements
8. Payment Terms: Timeline and method of payment for self-billed invoices
9. Obligations of the Customer: Customer's responsibilities in issuing correct self-billed invoices
10. Obligations of the Supplier: Supplier's responsibilities including not issuing their own invoices
11. Record Keeping: Requirements for maintaining records of self-billed invoices
12. Termination: Conditions and process for ending the self-billing arrangement
13. Governing Law: Specification of Maltese law as governing law
1. Multiple VAT Jurisdictions: Required when supplier operates in multiple EU member states
2. Electronic Invoicing Provisions: Required when using electronic self-billing systems
3. Industry-Specific Requirements: Required for regulated industries or specific sector requirements
4. Currency Provisions: Required when transactions involve multiple currencies
5. Dispute Resolution: Optional detailed dispute resolution procedures
6. Force Majeure: Optional provisions for unforeseeable circumstances
7. Data Protection: Required when processing personal data as part of self-billing
1. Schedule 1 - Goods and Services: Detailed list of goods/services covered by self-billing arrangement
2. Schedule 2 - Pricing Structure: Agreed prices or pricing mechanisms for goods/services
3. Schedule 3 - Self-Billing Procedures: Detailed operational procedures for self-billing process
4. Schedule 4 - VAT Requirements: Specific VAT compliance requirements and procedures
5. Appendix A - Invoice Template: Approved format for self-billed invoices
6. Appendix B - Contact Details: Key contacts for both parties for self-billing matters
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Retail
Construction
Logistics and Transportation
Professional Services
Agriculture
Wholesale Distribution
Information Technology
Telecommunications
Energy and Utilities
Relevant Teams
Finance
Accounting
Procurement
Tax
Legal
Accounts Payable
Supply Chain
Commercial
Compliance
Treasury
Relevant Roles
Financial Controller
Accounts Payable Manager
Procurement Manager
VAT Specialist
Finance Director
Accounts Manager
Supply Chain Manager
Chief Financial Officer
Tax Manager
Commercial Director
Compliance Officer
Financial Accountant
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