The Beneficial Ownership Declaration is a mandatory compliance document required for all legal entities registered in Malta, in accordance with the Companies Act (Cap. 386) and the Register of Beneficial Owners Regulations. This declaration must be filed with the Malta Business Registry within 14 days of any new company registration or when changes in beneficial ownership occur. The document serves as a critical tool in maintaining transparency and combating money laundering, requiring detailed disclosure of individuals who ultimately own or control 25% or more of a legal entity. It forms part of Malta's commitment to international standards of corporate transparency and anti-money laundering regulations, including compliance with EU directives.
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1. Declaration Details: Information about the date, place, and nature of the declaration
2. Declarant Information: Full details of the person making the declaration, including name, identification/passport number, and capacity in which they are acting
3. Entity Information: Details of the legal entity for which the beneficial ownership is being declared, including registration number and registered address
4. Beneficial Owner Details: Complete information about each beneficial owner, including full name, residential address, nationality, ID/passport details, and date of birth
5. Nature of Beneficial Interest: Specification of the type and extent of beneficial interest (e.g., shareholding percentage, voting rights, control mechanisms)
6. Verification Statement: Declaration confirming the accuracy of the information provided and understanding of legal obligations
7. Signature Block: Space for signature, date, and witness details if required
1. Indirect Ownership Structure: Required when beneficial ownership is held through other entities or complex structures - includes details of the ownership chain
2. Trust or Foundation Details: Required when the beneficial ownership involves a trust or foundation structure - includes details of trustees, protectors, or foundation council members
3. Change in Ownership Declaration: Required when the declaration is updating previous beneficial ownership information - includes details of the changes
4. Power of Attorney Reference: Required when the declaration is being made by an authorized representative - includes details of the power of attorney
5. PEP Status Declaration: Required when any beneficial owner is a Politically Exposed Person - includes details of the political exposure
1. Ownership Structure Chart: Visual representation of the ownership structure showing all entities and ownership percentages
2. Supporting Documents List: List of all documents provided to verify the beneficial ownership information (e.g., passport copies, company registers)
3. Register of Prior Beneficial Owners: Historical record of previous beneficial owners, if applicable
4. Corporate Structure Documentation: Copies of relevant corporate documents evidencing the ownership structure
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