The Applicant Declaration Form is a fundamental component of the hiring process under Maltese jurisdiction, designed to protect both the employer and applicant by ensuring transparency and legal compliance. This document is typically used during the final stages of the recruitment process, collecting legally required declarations and consents from potential employees. It includes statements regarding the truthfulness of application information, data protection consents aligned with GDPR requirements, declarations about criminal history (where legally permitted), and other relevant disclosures. The form must comply with Malta's Employment and Industrial Relations Act, Data Protection Act, and other relevant legislation, while being adaptable to specific industry requirements and organizational policies.
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1. Personal Information: Section for applicant's full name, contact details, ID/passport number, and other essential identifying information
2. Declaration of Truth: Standard declaration that all information provided in the application and supporting documents is true and accurate
3. Data Protection Notice: GDPR-compliant notice explaining how personal data will be collected, processed, stored, and shared
4. Criminal Record Declaration: Declaration regarding any criminal convictions or pending criminal proceedings
5. Conflict of Interest Declaration: Statement regarding any potential conflicts of interest with the organization
6. Authorization: Permission to verify information and contact references
7. Acknowledgment: Confirmation of understanding that false declarations may result in rejection or termination
8. Signature Block: Space for applicant's signature, date, and witness details if required
1. Health Declaration: Optional section for declaring any relevant health conditions - only include if specifically required for the role and compliant with equality legislation
2. Professional Memberships: Declaration of professional body memberships - include for regulated professions or where professional credentials are required
3. Immigration Status: Declaration of right to work in Malta - include for non-EU applicants or where specific work permits are required
4. Financial Declaration: Declaration of financial status or bankruptcy history - include for financial sector positions or senior roles
5. Security Clearance: Additional declarations for security-sensitive positions - include for government or high-security roles
1. Document Checklist: List of required supporting documents that must accompany the declaration form
2. Privacy Notice: Detailed GDPR-compliant privacy notice explaining data processing activities
3. Code of Conduct: Summary of key organizational policies that the applicant must acknowledge
4. Position-Specific Declarations: Additional declarations specific to the role or industry sector
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Education
Manufacturing
Retail
Professional Services
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Tourism and Hospitality
Transport and Logistics
Construction
Gaming Industry
Maritime
Relevant Teams
Human Resources
Legal
Compliance
Recruitment
Talent Acquisition
People Operations
Employee Relations
Administrative Services
Risk Management
Relevant Roles
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Compliance Officer
Legal Counsel
Department Manager
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HR Business Partner
Employment Relations Manager
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