The Affidavit Of Loss Requirements document is a crucial legal instrument in Malta's legal framework, designed to provide a formal, sworn declaration regarding lost items or documents. This affidavit serves as an official record and is often required by various institutions and authorities when handling cases of lost documents, certificates, or valuable items. The document must comply with Malta's legal requirements, particularly the Commissioners for Oaths Act and related legislation, and needs to be sworn before authorized officials. The affidavit contains detailed information about the lost item, circumstances of loss, and declarations about the truthfulness of the statements made. It is commonly used for replacing lost official documents, banking instruments, corporate documents, or other valuable items where formal documentation of the loss is required.
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1. Title and Jurisdiction: Specifies that this is an Affidavit of Loss and indicates jurisdiction (Malta)
2. Deponent Information: Full legal name, identification details, address, and contact information of the person making the affidavit
3. Opening Declaration: Formal opening statement declaring that the deponent is of legal age and sound mind, making the statement under oath
4. Description of Lost Item: Detailed description of the lost document/item including all relevant identifying information (document numbers, dates of issue, issuing authority, etc.)
5. Circumstances of Loss: Detailed account of when, where, and how the item was lost or discovered to be missing
6. Actions Taken: Description of steps taken to locate the item and report the loss to relevant authorities
7. Purpose of Affidavit: Statement explaining why the affidavit is being made and how it will be used
8. Declaration of Truth: Formal statement affirming that all information provided is true and correct
9. Jurat: Closing section with date, place of execution, and space for notary/commissioner for oaths' attestation
1. Police Report Reference: Include when a police report has been filed regarding the loss - provides the report number and details
2. Previous Copies Declaration: Statement declaring whether any photocopies of the lost document exist - include when relevant to the type of lost document
3. Indemnification Clause: Include when the affidavit will be used to obtain replacement documents, indemnifying the issuing authority
4. Witness Statement: Include when there are witnesses to the loss or when required by specific authorities
5. Search Efforts Detail: Extended section detailing all attempts to locate the item - include when required by authorities or when the lost item is of high value
1. Appendix A - Supporting Documents: Copies of relevant identification documents, police reports, or other supporting documentation
2. Appendix B - Photographic Evidence: If available, photographs or photocopies of the lost item from before it was lost
3. Appendix C - Official Correspondences: Copies of any correspondence with authorities regarding the loss
4. Schedule 1 - Item Details: Detailed technical specifications or additional information about the lost item when complex description is needed
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Relevant Teams
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Compliance
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Relevant Roles
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Administrative Assistant
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Risk Manager
Corporate Secretary
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Customer Service Representative
Operations Manager
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Notary Public
Commissioner for Oaths
Records Manager
Office Manager
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Compliance Officer
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