Workplace Violence Risk Assessment

Workplace Violence Risk Assessment Template for Ireland

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Key Requirements PROMPT example:

"Need a Workplace Violence Risk Assessment for our retail chain with 15 locations across Ireland, focusing particularly on late-night operations and cash handling procedures, to be implemented by March 2025."

Document background

The Workplace Violence Risk Assessment is a crucial document required under Irish health and safety legislation, specifically the Safety, Health and Welfare at Work Act 2005. It is essential for organizations to conduct and maintain this assessment to identify, evaluate, and address potential risks of violence in the workplace. The document should be prepared when establishing new operations, following significant organizational changes, or as part of regular safety reviews. It must be regularly updated to reflect changing circumstances and emerging risks. The assessment covers both physical and psychological violence risks, including but not limited to customer aggression, inter-employee conflicts, and external threats. It is particularly important for organizations operating in high-risk sectors or those with significant public interaction. The document must align with Irish Health and Safety Authority (HSA) guidelines and demonstrate the organization's commitment to maintaining a safe working environment.

Suggested Sections

1. Document Control and Review: Details of document version, date of assessment, review date, and persons responsible for the assessment

2. Executive Summary: Overview of key findings and priority actions identified in the risk assessment

3. Introduction and Scope: Purpose of the assessment, workplace locations covered, and types of work activities assessed

4. Methodology: Description of risk assessment approach, scoring systems, and consultation process used

5. Hazard Identification: Comprehensive list of potential workplace violence hazards identified

6. Risk Analysis: Detailed analysis of identified risks, including likelihood and severity ratings

7. Current Control Measures: Existing measures in place to prevent or manage workplace violence

8. Risk Evaluation: Assessment of residual risks after considering existing controls

9. Recommended Control Measures: Proposed additional measures to address identified risks

10. Action Plan: Specific actions, responsibilities, and timeframes for implementing recommended controls

11. Monitoring and Review Process: Procedures for ongoing monitoring and periodic review of the assessment

Optional Sections

1. Industry-Specific Risk Factors: Additional section for high-risk industries such as healthcare, retail, or night-time operations

2. Lone Worker Assessment: Specific assessment for employees who work alone or in isolation

3. Customer Interface Risk Assessment: Detailed assessment for workplaces with significant public interaction

4. Remote Work Considerations: Assessment of risks for employees working remotely or off-site

5. Third-Party Contractor Requirements: Specific requirements for contractors working on site

6. Emergency Response Procedures: Detailed procedures for responding to violent incidents

7. Post-Incident Support: Procedures for supporting affected employees after violent incidents

Suggested Schedules

1. Schedule A: Risk Assessment Matrix: Detailed risk scoring matrix and evaluation criteria

2. Schedule B: Incident Report Form: Template for reporting violent incidents or near-misses

3. Schedule C: Control Measure Checklist: Comprehensive checklist of possible control measures

4. Schedule D: Training Requirements: Details of required training programs and refresh intervals

5. Schedule E: Emergency Contact List: List of emergency contacts and response personnel

6. Appendix 1: Consultation Records: Documentation of employee consultation process

7. Appendix 2: Previous Incident Analysis: Analysis of historical incidents and trends

8. Appendix 3: Legal Requirements Reference: Summary of relevant legislation and compliance requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Healthcare

Retail

Hospitality

Financial Services

Transportation

Education

Social Services

Security Services

Public Administration

Night-time Economy

Manufacturing

Construction

Emergency Services

Customer Service

Facilities Management

Relevant Teams

Health and Safety

Human Resources

Security

Operations

Facilities Management

Risk Management

Compliance

Training and Development

Employee Relations

Quality Assurance

Emergency Response

Occupational Health

Legal

Senior Management

Front Line Operations

Relevant Roles

Chief Executive Officer

Health and Safety Manager

Human Resources Director

Facilities Manager

Security Manager

Department Supervisor

Risk Assessment Specialist

Occupational Health Nurse

Employee Relations Manager

Training Coordinator

Operations Manager

Compliance Officer

Front Line Manager

Safety Representative

Quality Assurance Manager

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Authors

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