The Job Declaration Form is a crucial employment document used across Irish businesses to establish clear records of employee declarations and acknowledgments. It is typically completed at the commencement of employment or when significant changes occur in an employee's role or status. The form includes various declarations regarding personal information, employment eligibility, working conditions, and policy acknowledgments, all aligned with Irish employment legislation and GDPR requirements. This document helps organizations maintain accurate employment records, ensure legal compliance, and protect both employer and employee interests by clearly documenting important statements and agreements made by the employee.
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1. Personal Information: Employee's full name, address, PPS number, and contact details as required by Irish employment law
2. Employment Status Declaration: Declaration of employment status, including right to work in Ireland and any existing employment restrictions
3. Position Details: Job title, department, reporting relationship, and basic employment terms
4. Working Hours Declaration: Confirmation of agreed working hours and patterns in compliance with the Organisation of Working Time Act
5. Compensation Declaration: Acknowledgment of agreed salary/wage rates and payment methods
6. Data Protection Acknowledgment: GDPR-compliant declaration regarding the processing of personal data
7. Health and Safety Declaration: Acknowledgment of health and safety policies and procedures
8. Confidentiality Declaration: Agreement to maintain confidentiality of company information
9. Signature Section: Space for employee signature, date, and witness signature if required
1. Previous Employment Declaration: Required when the role needs disclosure of previous employment history or conflicts of interest
2. Professional Qualifications: Necessary for roles requiring specific qualifications or professional memberships
3. Vehicle Declaration: Required for positions involving company vehicles or travel requirements
4. Remote Working Declaration: Used when the role involves remote or hybrid working arrangements
5. Medical Declaration: Required for positions with specific health and safety requirements or medical fitness needs
6. Secondary Employment Declaration: Used when the company needs to know about other employment commitments
7. Tool and Equipment Declaration: Required when employee is provided with company equipment or tools
1. Schedule 1: Terms and Conditions Summary: Summary of key employment terms referenced in the declaration
2. Schedule 2: Code of Conduct: Summary of company's code of conduct being acknowledged
3. Schedule 3: Health and Safety Guidelines: Overview of relevant health and safety procedures being declared
4. Appendix A: Data Protection Policy: Summary of company's data protection policy being acknowledged
5. Appendix B: Required Documentation Checklist: List of supporting documents needed with the declaration form
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Technology
Financial Services
Manufacturing
Retail
Education
Professional Services
Construction
Hospitality
Public Sector
Non-Profit
Transportation
Agriculture
Energy
Telecommunications
Relevant Teams
Human Resources
Personnel
Legal
Compliance
Administration
Employee Relations
Talent Acquisition
Operations
Risk Management
Relevant Roles
Human Resources Manager
HR Director
Recruitment Specialist
Personnel Officer
Compliance Officer
Legal Counsel
Office Manager
Department Manager
HR Administrator
Employee Relations Manager
Talent Acquisition Manager
HR Business Partner
Personnel Administrator
HR Operations Manager
Employment Law Specialist
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