Job Declaration Form - England and Wales

Job Declaration Form for the United Kingdom

Job Declaration Form Template for England and Wales

A Job Declaration Form is a legally binding document used in England and Wales that captures essential information from prospective or current employees. It serves as an official record of an individual's eligibility to work, personal details, and various declarations required by UK employment law. The document ensures compliance with multiple legislative requirements including the Employment Rights Act 1996, Immigration legislation, and Data Protection laws. It typically includes declarations about right to work, tax status, criminal record (where relevant), and health information (where applicable).

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What is a Job Declaration Form?

The Job Declaration Form is a fundamental document in the UK employment process, specifically designed for use in England and Wales. It serves as a comprehensive record of an employee's declarations and helps employers maintain compliance with various statutory requirements. This document is typically used during the onboarding process or when updating employee records, collecting crucial information about an individual's right to work, personal details, tax status, and other relevant declarations. The form ensures that both employer and employee have a clear record of important information and declarations, helping to prevent future disputes and maintain proper employment records.

What sections should be included in a Job Declaration Form?

1. Personal Information: Basic details including name, address, contact information, date of birth, and National Insurance number

2. Right to Work Declaration: Confirmation of eligibility to work in the UK and details of relevant documentation

3. Tax Status Declaration: Information for PAYE purposes including tax code and previous employment details

4. Data Protection Statement: Information about how personal data will be processed and stored in compliance with UK GDPR

5. Declaration of Truth: Statement confirming all information provided is accurate and complete

What sections are optional to include in a Job Declaration Form?

1. Criminal Record Declaration: Required for roles involving vulnerable persons, security clearance, or regulated positions

2. Health Declaration: Required for safety-critical roles or positions with specific physical requirements

3. Professional Qualifications: Required for regulated professions or roles requiring specific technical certifications

4. Working Hours Preferences: Required for positions with flexible working arrangements or shift patterns

What schedules should be included in a Job Declaration Form?

1. Schedule 1 - Right to Work Documentation: Checklist and copies of acceptable documents proving right to work in the UK

2. Schedule 2 - Qualification Certificates: Copies of relevant educational and professional qualifications

3. Schedule 3 - Background Check Results: DBS check results or other security clearance documentation where applicable

4. Schedule 4 - Medical Certificates: Health clearance certificates or fitness for work documentation where required

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Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Declaration Of No Conflict Of Interest

A legal document under English and Welsh law where an individual formally declares the absence of any conflicts of interest that could affect their professional duties.

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