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Confirmation Statement Letter Template for Ireland

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Key Requirements PROMPT example:

Confirmation Statement Letter

"I need a Confirmation Statement Letter to confirm our Irish subsidiary's compliance with all regulatory requirements and corporate governance standards as of March 1, 2025, which will be submitted to our group's external auditors."

Document background
The Confirmation Statement Letter is a crucial document in Irish corporate practice, typically used when formal written confirmation of specific facts or circumstances is required by third parties, regulators, or for internal corporate purposes. This document type is particularly relevant in the context of Irish company law and corporate governance, where it serves as a formal mechanism for providing assurance on various matters ranging from corporate status to specific business arrangements. The letter must comply with Irish legal requirements, particularly the Companies Act 2014 and related regulations, and may need to be accompanied by supporting documentation or statutory declarations. Confirmation Statement Letters are commonly used in business transactions, regulatory filings, audit processes, and corporate compliance matters, where they provide a formal record of confirmed facts or circumstances that can be relied upon by the recipient.
Suggested Sections

1. Letter Header: Company letterhead, date, and recipient's address details

2. Reference Line: Clear reference to the subject matter of the confirmation

3. Introductory Statement: Opening paragraph identifying the writer's authority and purpose of the confirmation

4. Subject Matter Details: Specific facts, circumstances, or matters being confirmed

5. Basis of Confirmation: Description of the basis upon which the confirmation is being made (e.g., review of records, personal knowledge)

6. Declaration Statement: Formal statement confirming the truth and accuracy of the contents

7. Closing and Signature: Formal closing, signature block with position/authority of signatory

Optional Sections

1. Related Party Confirmation: Additional confirmation regarding related party matters when the statement involves group companies or connected parties

2. Financial Statement Reference: Reference to specific financial statements or records when the confirmation relates to financial matters

3. Board Resolution Reference: Reference to relevant board resolutions when the confirmation is based on corporate approvals

4. Regulatory Compliance Statement: Additional statements regarding regulatory compliance when required by specific regulations or authorities

5. Limitation of Liability: Disclaimer or limitation statements when necessary to limit the scope or reliance on the confirmation

Suggested Schedules

1. Supporting Documentation: Copies of relevant documents referenced in the confirmation statement

2. List of Referenced Items: Detailed list of specific items, transactions, or matters being confirmed when too lengthy for main letter

3. Corporate Authority Evidence: Copies of relevant board resolutions or authorizations if required

4. Verification Documents: Any additional documents verifying the facts or circumstances being confirmed

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses


















Relevant Industries

Financial Services

Banking

Insurance

Technology

Manufacturing

Professional Services

Real Estate

Healthcare

Retail

Construction

Energy

Telecommunications

Transportation and Logistics

Education

Relevant Teams

Legal

Compliance

Corporate Governance

Finance

Risk Management

Corporate Affairs

Company Secretariat

Internal Audit

Regulatory Affairs

Executive Management

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Company Secretary

Legal Counsel

Compliance Officer

Corporate Governance Manager

Risk Manager

Finance Director

Managing Director

Board Director

Audit Manager

Corporate Affairs Manager

Regulatory Compliance Officer

General Counsel

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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