The Tenant Utility Bill serves as an essential document in Indonesian property management, used to formally communicate and document utility charges between landlords/property managers and tenants. This document becomes necessary whenever utilities are not directly contracted with service providers by tenants and instead are managed through the property owner or management. It must comply with Indonesian Consumer Protection Law (Law No. 8 of 1999) and various utility-specific regulations, including Government Regulation No. 14 of 2012 for electricity and Government Regulation No. 121 of 2015 for water resources. The document provides detailed breakdowns of consumption, rates, and charges, ensuring transparency and facilitating proper record-keeping for both taxation and dispute resolution purposes.
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1. Parties: Identification of the landlord/property manager and tenant, including full legal names, addresses, and contact information
2. Background: Reference to the main lease agreement and establishment of the basis for utility billing
3. Definitions: Key terms used in the document including 'Billing Period', 'Due Date', 'Utility Services', 'Common Areas', 'Meter Reading'
4. Utility Services Covered: Specification of which utilities are included in the bill (electricity, water, gas, etc.)
5. Billing Period: Clear statement of the billing period covered by this utility bill
6. Meter Information: Details of relevant meter numbers and locations
7. Consumption Details: Current and previous meter readings, total consumption for the period
8. Rate Application: Applicable utility rates and how they are applied
9. Total Amount Due: Clear statement of the total amount payable
10. Payment Terms: Payment deadline, accepted payment methods, and late payment consequences
11. Dispute Resolution: Process for questioning or disputing the bill
1. Common Area Allocation: Used when there are shared utilities in common areas that need to be allocated among tenants
2. Special Arrangements: Include when there are specific agreements about utility sharing or special rate arrangements
3. Subsidies or Discounts: When applicable government subsidies or landlord discounts are applied
4. Historical Usage Comparison: Optional section showing usage patterns compared to previous periods
5. Energy Efficiency Notice: Include when required by local regulations or as part of green building initiatives
6. Third-Party Utility Provider Details: When utilities are provided by external parties rather than directly by the landlord
7. Maintenance Notices: Include when there are upcoming maintenance works that might affect utility consumption
1. Schedule A - Detailed Consumption Breakdown: Daily or weekly breakdown of utility consumption with corresponding rates
2. Schedule B - Meter Reading Records: Photographic evidence or detailed record of meter readings
3. Schedule C - Rate Calculation Methodology: Detailed explanation of how rates are calculated and applied
4. Schedule D - Payment History: Record of previous payments and any outstanding balances
5. Appendix 1 - Utility Provider Terms: Relevant terms and conditions from the utility provider that affect billing
6. Appendix 2 - Common Area Allocation Formula: Details of how shared utility costs are calculated and allocated
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Property Management
Residential Housing
Commercial Property
Retail
Hospitality
Office Space Management
Industrial Properties
Mixed-Use Development
Student Housing
Serviced Apartments
Relevant Teams
Property Management
Facilities Management
Finance
Operations
Tenant Relations
Accounts Receivable
Building Services
Asset Management
Real Estate Operations
Utility Management
Customer Service
Accounting
Relevant Roles
Property Manager
Facility Manager
Building Administrator
Finance Manager
Tenant Relations Manager
Utility Coordinator
Operations Manager
Accounts Receivable Specialist
Lease Administrator
Building Services Manager
Property Accountant
Tenant Service Coordinator
Real Estate Manager
Asset Manager
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