The Tenant Information Release Form is a crucial document in Indonesian property management that bridges the requirements of data protection laws with practical property management needs. This form becomes necessary when tenant information needs to be shared with third parties such as utility providers, maintenance services, or government authorities. It ensures compliance with Law No. 27 of 2022 on Personal Data Protection while facilitating necessary information sharing for property management purposes. The document typically covers various categories of personal information, including identification details, contact information, employment information, and other relevant data necessary for property management and regulatory compliance. It's particularly important in Indonesia's evolving regulatory landscape where both property management practices and data protection requirements must be carefully balanced.
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1. Parties: Identification of the tenant (data subject), landlord/property manager (data controller), and intended recipients of information (third parties)
2. Background: Brief context explaining the purpose of the information release form and its relation to the tenancy
3. Definitions: Key terms used in the document, including types of personal information, processing activities, and relevant parties
4. Information to be Released: Detailed specification of the categories of personal information authorized for release
5. Purpose of Release: Clear statement of the specific purposes for which the information may be used
6. Duration of Authorization: Timeframe for which the authorization remains valid
7. Rights of the Tenant: Statement of the tenant's rights under data protection law, including right to revoke consent
8. Privacy Protection Measures: Description of how the information will be protected during transfer and processing
9. Execution: Signature blocks and date of execution
1. Emergency Contact Authorization: Additional section for authorization to release emergency contact information, used when tenant provides emergency contacts
2. International Transfer Consent: Required when information may be transferred outside Indonesia
3. Special Categories of Data: Additional authorizations for sensitive personal data if applicable
4. Digital Communication Consent: Optional section for consent to receive digital communications about the information sharing
5. Conditional Release Terms: Used when information release is subject to specific conditions or triggers
1. Schedule A - Categories of Information: Detailed list of specific information categories authorized for release
2. Schedule B - Authorized Recipients: List of specific third parties authorized to receive the information
3. Schedule C - Processing Activities: Detailed description of permitted processing activities
4. Appendix 1 - Consent Revocation Form: Template form for revoking consent to information release
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Property Management
Residential Housing
Commercial Property
Student Housing
Corporate Housing
Serviced Apartments
Mixed-Use Development
Relevant Teams
Legal
Property Management
Compliance
Data Protection
Tenant Relations
Operations
Facilities Management
Customer Service
Administrative Support
Risk Management
Relevant Roles
Property Manager
Leasing Manager
Real Estate Agent
Compliance Officer
Data Protection Officer
Tenant Relations Manager
Building Manager
Legal Counsel
Housing Administrator
Facilities Manager
Residential Services Coordinator
Property Operations Manager
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