The Subcontractor Invoice Form serves as a standardized template for billing documentation between subcontractors and main contractors in Indonesia. This document is essential for businesses engaging subcontractors and must comply with Indonesian tax regulations, particularly Law No. 42 of 2009 on Value Added Tax and Minister of Finance Regulation No. 68/PMK.03/2010 regarding tax invoice requirements. The form includes mandatory elements such as tax identification numbers (NPWP), proper VAT calculations, and must be denominated in Indonesian Rupiah as per Bank Indonesia regulations. It is designed to facilitate clear documentation of services, ensure proper tax compliance, and streamline the payment process while maintaining audit trails for both parties involved.
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1. Subcontractor Information: Complete legal name, address, tax identification number (NPWP), and contact details of the subcontractor
2. Client Information: Complete legal name, address, tax identification number (NPWP), and contact details of the client company
3. Invoice Details: Invoice number, date, reference to contract/PO number, and payment due date
4. Service Description: Detailed description of services provided, including period of service and specific deliverables
5. Financial Breakdown: Itemized list of charges, unit prices, quantities, and subtotal amounts
6. Tax Calculations: Calculation of applicable taxes including VAT (PPN) at 11% and any withholding tax if applicable
7. Payment Instructions: Bank account details and payment method specifications
8. Total Amount: Final invoiced amount in both figures and words in Indonesian Rupiah
9. Authorization: Signature fields for authorized representative, company stamp, and date
1. Progress Report: For milestone-based payments, include a brief progress report of completed work - used when billing is tied to specific project milestones
2. Supporting Documents Reference: List of attached supporting documents - used when additional documentation is required to support the invoice
3. Retention Details: Information about any retention amounts being held - used in construction or long-term projects where retention is applicable
4. Foreign Currency Conversion: Currency conversion details if the contract amount is in foreign currency - used for international contracts while billing in IDR
5. Previous Billing History: Summary of previous invoices and payments - used for recurring services or long-term projects
1. Schedule A - Timesheet: Detailed breakdown of hours worked and activities performed (for time-based billing)
2. Schedule B - Material Usage: Itemized list of materials used or consumed during the service period
3. Schedule C - Supporting Calculations: Detailed calculations for complex billing structures or special rate applications
4. Appendix 1 - Work Completion Certificate: Client-signed certification of work completion for the invoiced period
5. Appendix 2 - Reference Documents: Copies of relevant purchase orders, contracts, or change orders referenced in the invoice
Relevant legal definitions
Clauses
Relevant Industries
Construction
Manufacturing
Information Technology
Oil and Gas
Mining
Infrastructure Development
Telecommunications
Engineering Services
Facility Management
Industrial Services
Relevant Teams
Procurement
Finance
Accounts Payable
Project Management
Legal
Compliance
Supply Chain
Vendor Management
Tax
Operations
Relevant Roles
Procurement Manager
Finance Director
Accounts Payable Specialist
Tax Manager
Project Manager
Contract Administrator
Financial Controller
Compliance Officer
Subcontractor Coordinator
Accounting Manager
Project Accountant
Supply Chain Manager
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