The Subcontractor Invoice is a crucial document in Indonesian business operations, particularly in project-based industries where work is delegated to specialized service providers. This document serves as both a payment request and a tax document, requiring compliance with Indonesian VAT regulations (currently 11%) and proper documentation for tax purposes. It is used when a subcontractor has completed agreed-upon works or reached specific milestones as per their subcontract agreement. The invoice must include specific elements required by Indonesian law, such as a valid tax invoice number (Faktur Pajak), the parties' tax registration numbers (NPWP), and clear breakdowns of services and applicable taxes. The document is particularly important for maintaining clear audit trails and ensuring compliance with Indonesian tax authorities' requirements.
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1. Invoice Header: Contains invoice number, date, and tax invoice (Faktur Pajak) reference number
2. Company Details: Full legal names, addresses, and tax registration numbers (NPWP) of both subcontractor and contractor
3. Project Reference: Project name, location, contract reference number, and purchase order number if applicable
4. Service Description: Clear description of services provided, including period of work covered by the invoice
5. Amount Details: Breakdown of charges, subtotal, applicable taxes (VAT 11%), and total amount in both figures and words
6. Payment Information: Bank account details, payment terms, and due date
7. Certification: Statement certifying that the services have been rendered as described and compliance with tax regulations
1. Progress Summary: Brief description of work progress to date - include when invoice is for ongoing projects
2. Retention Details: Information about any retention amounts being withheld - include for construction projects
3. Milestone Reference: Details of project milestones achieved - include when payment is milestone-based
4. Exchange Rate Reference: Applicable exchange rates if invoice involves foreign currency - include for international contracts
5. Health and Safety Compliance: Confirmation of compliance with safety regulations - include for high-risk industry work
6. Previous Payments: Summary of previous payments received - include for progressive billing situations
1. Schedule A - Detailed Work Breakdown: Itemized list of all works completed with quantities, rates, and amounts
2. Schedule B - Timesheet Summary: Detailed breakdown of labor hours if billing is time-based
3. Schedule C - Materials Statement: List of materials used with costs if materials are being billed separately
4. Appendix 1 - Supporting Documents: Copies of delivery orders, work completion certificates, or other relevant documentation
5. Appendix 2 - Tax Calculations: Detailed breakdown of tax calculations including VAT and any applicable withholding tax
6. Appendix 3 - Progress Photos: Photographic evidence of completed work if required by the contract
Relevant legal definitions
Clauses
Relevant Industries
Construction
Manufacturing
Oil and Gas
Mining
Infrastructure Development
Technology Services
Industrial Services
Engineering
Telecommunications
Facilities Management
Real Estate Development
Energy
Relevant Teams
Finance
Procurement
Project Management
Operations
Commercial
Accounts Payable
Accounts Receivable
Tax
Contract Administration
Relevant Roles
Finance Manager
Accounts Payable Specialist
Project Manager
Contract Administrator
Procurement Manager
Site Supervisor
Financial Controller
Tax Accountant
Operations Manager
Quantity Surveyor
Commercial Manager
Accounts Receivable Specialist
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