The Release Request Letter is a crucial business document used in Indonesian jurisdictions when a party seeks formal release from obligations, commitments, or contractual duties. This document type is commonly employed in situations where changing circumstances, completion of obligations, or mutual agreement necessitates a formal release request. The letter must comply with Indonesian Civil Code requirements and typically includes detailed information about the original commitment, reasons for seeking release, and any supporting evidence. Under Indonesian law, particularly Law No. 24 of 2009, the Release Request Letter should be drafted in Bahasa Indonesia, though bilingual versions are permitted for international business relations. The document serves as an important precursor to obtaining a formal release and can be used across various sectors from financial services to construction, requiring careful attention to legal requirements and business protocols.
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1. Letter Header: Includes date, reference number, recipient's complete address and details
2. Subject Line: Clear indication that this is a Release Request Letter
3. Salutation: Formal greeting to the appropriate authority or decision-maker
4. Opening Paragraph: Introduction of the sender and their relationship to the matter requiring release
5. Context Statement: Clear description of the current situation or obligation from which release is being requested
6. Request Statement: Formal and explicit statement of the release being requested
7. Justification: Explanation of reasons for requesting the release
8. Closing Statement: Formal closing including timeline for response if applicable
9. Signature Block: Complete details of sender including name, position, contact information
1. Reference to Prior Communication: Include when there have been previous discussions or correspondence about the release request
2. Financial Details: Include when the release request involves monetary obligations or settlements
3. Legal References: Include when specific laws, regulations, or contract clauses support the release request
4. Witness Section: Include when the letter needs to be witnessed for additional legal weight
5. Company Stamp: Include when the sender is a company and internal policy requires official stamp
1. Supporting Documents List: List of all documents attached to support the release request
2. Evidence of Completion: Documentation proving completion of obligations, if applicable
3. Power of Attorney: If the request is being made on behalf of another party
4. Original Agreement Reference: Copies or excerpts of relevant sections from the original agreement requiring release
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Construction and Real Estate
Manufacturing
Energy and Resources
Technology and Communications
Professional Services
Retail and Consumer Goods
Infrastructure
Healthcare
Education
Transportation and Logistics
Relevant Teams
Legal
Compliance
Finance
Operations
Risk Management
Project Management
Business Development
Corporate Secretariat
Procurement
Human Resources
Administration
Relevant Roles
Legal Counsel
Contract Manager
Project Manager
Corporate Secretary
Compliance Officer
Risk Manager
Business Development Manager
Finance Director
Operations Manager
Account Manager
Procurement Manager
Human Resources Director
Chief Financial Officer
General Manager
Company Director
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