The Proforma Invoice Letter is a fundamental commercial document used in Indonesian business transactions, serving as a preliminary invoice and quote before the actual delivery of goods or services. It is particularly crucial in international trade scenarios where it facilitates customs clearance, import permissions, and letter of credit applications. The document must comply with Indonesian regulations, including Law No. 7 of 2014 on Trade, VAT regulations, and Bank Indonesia currency requirements. A Proforma Invoice Letter typically includes detailed product specifications, pricing, payment terms, delivery conditions, and other essential transaction details. It serves multiple purposes: as a quotation for the buyer, a commitment from the seller, a document for customs valuation, and a basis for preparing the final commercial invoice. The document is widely used across various industries and is essential for both domestic and international trade transactions in Indonesia.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Ƶ's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
1. Letterhead Details: Company name, address, registration number, tax ID, contact details, and other business identifiers
2. Reference Number: Unique proforma invoice number and date of issuance
3. Buyer Information: Complete details of the buyer including name, address, tax ID, and contact information
4. Product/Service Details: Itemized list of products/services with descriptions, quantities, unit prices, and total amounts
5. Payment Terms: Payment conditions, method, currency, and banking details
6. Delivery Terms: Shipping method, Incoterms, estimated delivery date, and shipping address
7. Total Amount: Subtotal, applicable taxes (VAT), additional charges, and final total amount
8. Validity Period: Duration for which the proforma invoice remains valid
9. Declaration: Statement indicating this is a proforma invoice and not a final invoice
1. Import/Export Details: Include when dealing with international transactions - HS codes, country of origin, etc.
2. Special Instructions: Any specific handling, packaging, or shipping instructions when relevant
3. Discount Information: Details of any applicable discounts or special pricing arrangements
4. Quality Specifications: When dealing with technical or specialized products that require quality standards specification
5. Terms and Conditions: Brief terms when additional conditions need to be specified beyond standard terms
1. Product Specifications: Detailed technical specifications or drawings when products are complex or custom-made
2. Price Breakdown: Detailed cost structure for complex pricing scenarios or multiple unit rates
3. Shipping Documents: Pre-shipment inspection certificates or other required documentation for international trade
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Retail
Export-Import
Technology
Construction
Agriculture
Mining
Automotive
Electronics
Textiles
Food and Beverage
Pharmaceuticals
Consumer Goods
Industrial Equipment
Professional Services
Relevant Teams
Sales
Finance
Accounting
Export
Import
Commercial Operations
Supply Chain
Logistics
Administration
Customer Service
Legal
Procurement
Shipping
Documentation
International Trade
Relevant Roles
Sales Manager
Export Manager
Procurement Officer
Finance Director
Accounts Receivable Specialist
Commercial Director
Trading Operations Manager
Supply Chain Manager
Logistics Coordinator
Business Development Manager
International Trade Specialist
Account Executive
Administrative Officer
Shipping Coordinator
Customs Compliance Officer
Find the exact document you need
Photography Receipt
An Indonesian-compliant receipt document for photography services that serves as proof of payment and outlines basic service terms.
find out more
Order Receipt
An Indonesian-compliant Order Receipt documenting transaction details between seller and buyer, meeting local trade and tax regulations.
find out more
Light Bill
An Indonesian electricity billing document that details power consumption and charges, compliant with national electricity regulations and consumer protection laws.
find out more
Custom Invoice For Small Business
A legally compliant invoice template for Indonesian small businesses, incorporating local tax and MSME regulations.
find out more
Contract Invoice
An Indonesian legal document that combines a binding contract with an official invoice, complying with Indonesian commercial and tax laws.
find out more
T Shirt Invoice
An Indonesian-compliant invoice template for t-shirt sales, including required tax elements and commercial transaction details.
find out more
Purchase Invoice
An Indonesian-compliant commercial document that records purchase transactions and serves as an official payment request and tax record under Indonesian law.
find out more
Homestay Invoice
A legal financial document for homestay accommodation services in Indonesia, complying with local tax and tourism regulations while detailing stay information and charges.
find out more
Hotel Receipt Doc
An official Indonesian hotel transaction document recording guest stay details, charges, and tax information in compliance with local regulations.
find out more
Job Invoice
An Indonesian-compliant billing document for services rendered, including mandatory tax elements and payment terms as per Indonesian regulations.
find out more
Invoice Home
Standard Indonesian invoice template compliant with local tax regulations and commercial laws, suitable for business transactions in Indonesia.
find out more
Online Receipt
A legally compliant electronic transaction record under Indonesian law that serves as proof of purchase in digital commerce.
find out more
Work Order Receipt
An Indonesian-compliant document that confirms work completion and payment receipt, meeting local business and tax requirements.
find out more
Custom Invoice Form
Custom invoice form template compliant with Indonesian tax and commercial regulations, suitable for both electronic and physical formats.
find out more
Bill For Services
A legally compliant Indonesian billing document for requesting payment for services rendered, incorporating local tax and commercial law requirements.
find out more
Tax Invoice For Advance Payment
An Indonesian tax document issued when receiving advance payments, complying with local VAT regulations and e-Faktur requirements.
find out more
Send Invoice
An Indonesian-compliant invoice template incorporating all mandatory tax and business elements required by Indonesian regulations.
find out more
Self Employed Printable Invoice
An Indonesian-compliant invoice template for self-employed individuals, meeting all local tax and business requirements.
find out more
Retail Invoice
An Indonesian-compliant retail invoice document that serves as both a payment request and tax document, meeting local VAT and commercial regulations.
find out more
Receipt For Cash Payment
An Indonesian-compliant receipt acknowledging cash payment between parties, serving as legal proof of transaction under Indonesian law.
find out more
Invoice Receipt
An Indonesian Invoice Receipt documenting payment and tax information, compliant with local VAT and business regulations.
find out more
Builders Invoice
An Indonesian-compliant construction invoice document for requesting payment for completed building works, adhering to local construction and tax regulations.
find out more
Cash Sale Invoice
An Indonesian-compliant invoice document for immediate payment transactions, serving as both a receipt and tax record.
find out more
Small Engine Repair Invoice
An Indonesian-compliant invoice template for small engine repair services, including service details, costs, and payment terms.
find out more
Simple Rent Receipt
An Indonesian-compliant rent receipt document that serves as official proof of rental payment, meeting local legal and tax requirements.
find out more
Plumbing Invoice
An Indonesian-compliant invoice template for plumbing services, incorporating local tax requirements and service documentation standards.
find out more
Cover Letter For Payment Of Invoice
A formal Indonesian business document accompanying invoice payments, providing essential payment details and transaction references while complying with local commercial regulations.
find out more
Cover Letter For Bill Submission
A formal business document used in Indonesia to professionally present and submit invoices or bills for payment, following local business practices and regulations.
find out more
Tax Invoice For Export
An Indonesian tax document required for export transactions, complying with local tax regulations while facilitating international trade and VAT-free export treatment.
find out more
Shipping Proforma Invoice
A preliminary commercial document for international shipping quotations and customs processing under Indonesian trade regulations.
find out more
One Off Invoice
An Indonesian-compliant invoice document incorporating local tax regulations and commercial law requirements for single transactions.
find out more
Overdue Invoice Letter
An Indonesian law-compliant formal demand letter for outstanding invoice payment, including payment details and legal obligations.
find out more
Outstanding Payment Overdue Payment Reminder Letter
A formal payment reminder letter compliant with Indonesian law, used to request settlement of overdue payments and maintain proper documentation of collection efforts.
find out more
Invoice Letter
A formal payment request document compliant with Indonesian tax and commercial regulations, serving as both a business record and tax document.
find out more
Invoice For Accounting Services
An Indonesian-compliant invoice for accounting services that includes tax invoice elements and detailed service breakdown, meeting local tax and regulatory requirements.
find out more
Guest House Invoice
A legal financial document for guest house accommodation services in Indonesia, complying with local tax and tourism regulations.
find out more
Commercial Cleaning Invoice
An Indonesian-compliant billing document for professional cleaning services, including required tax elements and service details as per local regulations.
find out more
Billing Statement
A formal financial document detailing charges and payment terms between parties, compliant with Indonesian financial and tax regulations.
find out more
Automotive Invoice
An Indonesian-compliant automotive invoice document that serves as official proof of vehicle purchase and tax documentation, meeting all local regulatory requirements.
find out more
End Of Tenancy Cleaning Invoice
A standardized Indonesian cleaning service invoice issued at the end of a tenancy period, compliant with local tax regulations and detailing all cleaning services performed.
find out more
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)