The Probation Period Termination Notice is a crucial document used in Indonesian employment relationships when an employer decides to end an employment relationship during the probationary period. Under Indonesian labor law, specifically Law No. 13 of 2003 (as amended by Law No. 11 of 2020), employers may implement a probation period of up to 3 months, during which they can assess an employee's suitability for the role. This document is used when the employer determines that the employee does not meet the required standards or expectations during this period. The notice must be properly formatted and include specific information to ensure legal compliance, including clear identification of parties, reasons for termination, effective date, and administrative details. It serves as both a legal record and a formal communication tool between the employer and employee.
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1. Header Information: Company letterhead, date, reference number, and document title
2. Employee Details: Full name, employee ID, position/role, and department of the employee
3. Notice of Termination Statement: Clear statement declaring the termination of employment during the probation period
4. Probation Period Details: Start and end dates of the probation period, reference to employment contract
5. Reason for Termination: Brief, professional explanation of why the probation period is being terminated
6. Effective Date: Clear statement of when the termination takes effect
7. Final Administration: Information about final paycheck, company property return, and other administrative matters
1. Performance Summary: Brief overview of performance issues or unfulfilled expectations, used when termination is performance-related
2. Certificate of Employment: Offer to provide a basic employment certificate, included when company policy allows
3. Non-Disclosure Reminder: Reminder of continuing obligations regarding confidentiality, used when employee had access to sensitive information
4. Appeal Process: Information about any internal appeal procedures, included if company policy provides for appeals during probation
5. Reference Policy: Statement about company's policy on providing references, included when company has specific reference policies
1. Final Payment Calculation: Detailed breakdown of final payment including salary, pro-rated benefits if applicable
2. Company Property Checklist: List of company items to be returned (if any)
3. Exit Process Checklist: Checklist of administrative tasks to complete before last day
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