The Partial Payment Invoice is a crucial document used in Indonesian business transactions where payments are made in installments rather than as a single sum. This document type is particularly relevant for large-scale projects, ongoing services, or significant purchases where staged payments are agreed upon by the parties. It must comply with Indonesian tax regulations, particularly Law No. 42 of 2009 on Value Added Tax and related Ministry of Finance regulations. The document serves multiple purposes: it acts as a formal request for payment of a specific installment, provides tax documentation, and maintains a record of the payment history within the larger transaction. A Partial Payment Invoice must include specific elements required by Indonesian law, including tax registration numbers, clear itemization of goods or services, and proper calculation of applicable taxes.
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1. Invoice Header: Company details including legal name, address, tax ID (NPWP), and contact information of both parties
2. Invoice Number and Date: Unique invoice identifier and issuance date
3. Purchase Order Reference: Reference to relevant purchase order or contract number
4. Description of Goods/Services: Detailed description of goods/services provided, including quantities and unit prices
5. Total Amount Due: Full amount payable for the complete transaction
6. Current Payment Terms: Details of the current partial payment, including amount and due date
7. Previous Payments: Record of any previous partial payments made against this invoice
8. Remaining Balance: Clear statement of the remaining balance after current partial payment
9. Payment Instructions: Bank account details and payment method requirements
10. Tax Details: VAT and other applicable tax calculations as per Indonesian regulations
1. Delivery Details: Include when goods are physically delivered, showing delivery address and shipping terms
2. Currency Exchange Information: Required when invoice involves foreign currency transactions
3. Special Payment Conditions: Include when there are specific conditions or terms for the partial payment arrangement
4. Discount Terms: Include when early payment or other discounts apply to the partial payments
5. Project Milestone Reference: Include when partial payment is tied to specific project milestones
1. Payment Schedule: Detailed breakdown of all planned partial payments with dates and amounts
2. Delivery Schedule: If applicable, timeline of planned deliveries corresponding to payment installments
3. Bill of Materials: Detailed list of items/services when the invoice covers multiple items or complex services
4. Tax Calculation Worksheet: Detailed breakdown of tax calculations when complex tax scenarios apply
Relevant legal definitions
Clauses
Relevant Industries
Construction
Manufacturing
Information Technology
Consulting Services
Engineering
Real Estate Development
Industrial Equipment
Infrastructure
Professional Services
Energy and Resources
Telecommunications
Project Management
Industrial Services
Architecture and Design
Relevant Teams
Finance
Accounting
Tax
Commercial
Procurement
Project Management
Legal
Treasury
Accounts Receivable
Accounts Payable
Contract Administration
Relevant Roles
Finance Manager
Accounts Receivable Specialist
Tax Manager
Chief Financial Officer
Billing Coordinator
Project Manager
Contract Administrator
Accounts Payable Manager
Financial Controller
Treasury Manager
Commercial Manager
Procurement Manager
Business Development Manager
Financial Accountant
Tax Accountant
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