The Leave Confirmation Letter is a crucial document in Indonesian employment practice, used to formally document and confirm approved leave requests from employees. This document is required under Indonesian labor law framework, particularly in accordance with Law No. 13 of 2003 on Manpower and its implementing regulations. The Leave Confirmation Letter serves multiple purposes: it provides written evidence of the employer's approval of the leave request, documents the specific terms and conditions of the leave period, confirms the employee's leave entitlements and balances, and establishes clear expectations for the return to work. It should be issued following a formal leave request and prior to the commencement of the leave period, ensuring both employer and employee have clear documentation of the arrangements.
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1. Letter Header: Company letterhead, date, reference number, and addressee details
2. Subject Line: Clear indication that this is a leave confirmation letter
3. Employee Information: Employee's full name, ID number, position, and department
4. Leave Details: Type of leave, start and end dates, duration of leave, and return to work date
5. Leave Entitlement Status: Current leave balance and how this leave affects it
6. Terms During Leave: Information about salary continuation, benefits status during leave period
7. Return to Work: Expected date of return and any required return-to-work procedures
8. Contact Information: Emergency contact details and how to reach the employee during leave if necessary
9. Authorization: Signature lines for HR manager/supervisor and date
1. Medical Requirements: For medical leave - any requirements for medical certificates upon return
2. Handover Instructions: Required for longer leaves - details of work handover arrangements
3. Special Conditions: Any specific conditions or requirements related to the particular type of leave
4. Religious Holiday Reference: For religious holiday leave - reference to relevant religious holiday and entitlements
5. Extended Leave Provisions: For leaves longer than standard duration - special provisions or requirements
1. Leave Application Form: Copy of the original leave application submitted by employee
2. Medical Certificates: For medical leave - attached medical documentation
3. Handover Documents: If applicable - detailed list of tasks and responsibilities being handed over
4. Return to Work Form: Form to be completed upon return from leave, if required by company policy
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