The Freelance Contract Termination Letter is a critical document used in Indonesia when a business entity or individual needs to formally end a freelance working relationship. It operates under Indonesian law, particularly the Civil Code (KUHPerdata) and relevant employment regulations, ensuring proper documentation of the contract termination. This document is essential when either party wishes to end the freelance engagement, whether due to project completion, change in business needs, or other circumstances. The letter must be drafted in Indonesian (with optional English translation) and should clearly state the termination date, notice period, final payment terms, and any post-termination obligations. It serves as a legal record of the termination while maintaining professional standards and protecting both parties' interests. The document is particularly important in Indonesia's growing gig economy where freelance arrangements are becoming increasingly common across various industries.
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1. Letterhead and Date: Company/individual letterhead, current date, and reference number if applicable
2. Recipient Details: Full name and address of the freelancer
3. Subject Line: Clear indication that this is a contract termination notice
4. Contract Reference: Details of the original freelance contract including date and contract reference number
5. Termination Statement: Clear statement of contract termination with specific effective date
6. Termination Reason: Brief, professional explanation of the termination reason if applicable
7. Notice Period: Confirmation of notice period being given as per original contract terms
8. Final Payment Details: Information about final payments and payment timeline
9. Return of Materials: Instructions regarding return of any company property, documents, or materials
10. Closing Statement: Professional closing with acknowledgment of services rendered
11. Signature Block: Space for signature, name, and title of authorized person
1. Confidentiality Reminder: Reminder of ongoing confidentiality obligations, used when sensitive information was handled during the engagement
2. Project Handover Instructions: Detailed instructions for transitioning ongoing projects, used when there are active projects that need to be transferred
3. Non-Compete Reminder: Reminder of any post-termination restrictions, used when the original contract contained non-compete clauses
4. Reference Offer: Offer to provide future references, used in cases of amicable termination
5. Dispute Resolution: Reference to dispute resolution procedures, used when there are potential areas of disagreement
1. Final Payment Schedule: Detailed breakdown of final payments, including any outstanding fees or expenses
2. Project Status Report: Summary of status for all ongoing projects and their transition plans
3. Company Property List: Itemized list of company property to be returned
4. Final Deliverables Checklist: List of any remaining deliverables or work products to be completed before termination
Relevant legal definitions
Clauses
Relevant Industries
Technology and IT
Digital Media
Creative Industries
Marketing and Advertising
Education and Training
Consulting Services
Content Creation
Professional Services
E-commerce
Financial Services
Entertainment Industry
Publishing
Business Services
Software Development
Research and Development
Relevant Teams
Human Resources
Legal
Operations
Project Management
Administration
Procurement
Compliance
Finance
Contract Management
Relevant Roles
HR Manager
Project Manager
Operations Director
Legal Counsel
Procurement Manager
Contract Administrator
Business Owner
Department Head
Managing Director
HR Director
Chief Operating Officer
Program Manager
Resource Manager
Compliance Officer
Administrative Manager
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