The Freelance Contract Termination Letter is a crucial document used in the Malaysian business environment when ending a freelance working relationship. It must comply with Malaysian contract law, particularly the Contracts Act 1950, and should be used when either party wishes to formally conclude a freelance engagement. The document typically includes termination notice, effective date, final payment details, project handover requirements, and any surviving obligations. It serves as official documentation of the contract's conclusion and helps prevent future disputes by clearly outlining the termination terms and both parties' responsibilities during the transition period.
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1. Date and Address Block: Current date and complete contact details of both parties
2. Subject Line: Clear indication that this is a contract termination notice
3. Opening Statement: Reference to the original contract and its date
4. Termination Notice: Clear statement of termination and the effective date
5. Reason for Termination: Brief, professional explanation of termination grounds
6. Final Payment Details: Information about final payments and outstanding fees
7. Handover Requirements: List of deliverables and materials to be submitted
8. Closing Statement: Professional conclusion and any necessary acknowledgments
9. Signature Block: Space for signature, name, and title of the sender
1. Confidentiality Reminder: Include when the original contract contained confidentiality provisions that continue post-termination
2. Intellectual Property Transfer: Include when there are IP rights that need to be formally transferred upon termination
3. Non-Compete Reminder: Include when the original contract contained non-compete clauses that survive termination
4. Dispute Resolution: Include when there are ongoing disputes or potential areas of disagreement
5. Reference Offer: Include when the termination is amicable and you're willing to provide references
1. Outstanding Deliverables List: Detailed list of any pending work items and their status
2. Final Payment Schedule: Breakdown of final payments, including any pro-rated fees or expenses
3. Asset Return Checklist: List of any company property, access credentials, or materials to be returned
4. Project Handover Document: Detailed instructions for transferring ongoing work or projects
Relevant legal definitions
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Technology
Media and Entertainment
Digital Marketing
Professional Services
Education
E-commerce
Financial Services
Healthcare
Construction
Consulting
Relevant Teams
Human Resources
Legal
Operations
Finance
Procurement
Project Management Office
Administration
Compliance
Contract Management
Relevant Roles
HR Manager
Project Manager
Operations Director
Legal Counsel
Department Head
Procurement Manager
Finance Manager
Business Owner
Managing Director
Contract Administrator
Freelance Coordinator
Resource Manager
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