The Employee Information Release Form is a critical document used in Indonesian business operations when there is a need to share employee data with third parties while maintaining compliance with data protection laws. This document becomes necessary when employee information needs to be disclosed to external parties such as insurance providers, background verification agencies, or other legitimate business partners. The form ensures compliance with Law No. 27 of 2022 on Personal Data Protection and related employment regulations, providing a clear framework for obtaining explicit consent from employees. It typically includes details about the specific information to be shared, the intended recipients, the purpose of disclosure, and the duration of the authorization. This document is particularly important in the Indonesian context due to strict data protection requirements and the need for explicit consent in handling personal information.
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1. Header: Title of the form and company identification
2. Employee Information: Basic details of the employee including name, employee ID, position, and department
3. Purpose of Release: Clear statement of why the information is being released and how it will be used
4. Information to be Released: Specific categories of information that the employee authorizes for release
5. Recipients: Identification of individuals, organizations, or entities who will receive the information
6. Duration: Period for which the authorization remains valid
7. Employee Rights: Statement of employee's rights regarding the released information, including right to revoke
8. Compliance Statement: Declaration of compliance with Indonesian data protection laws
9. Authorization: Explicit consent statement and signature block for employee authorization
1. Third Party Transfer Restrictions: Additional restrictions on transferring the released information to other parties - include when information might be shared with multiple organizations
2. International Transfer Clause: Specific provisions for cross-border data transfers - include when information may be sent outside Indonesia
3. Confidentiality Agreement: Additional confidentiality obligations for receiving parties - include when sensitive information is being released
4. Data Security Measures: Specific security measures for handling the released information - include when dealing with highly sensitive data
5. Emergency Contact Release: Specific section for releasing emergency contact information - include when relevant to the purpose
1. Schedule A - Categories of Personal Data: Detailed list of specific personal data categories to be released
2. Schedule B - Authorized Recipients: Complete list of authorized recipients and their contact details
3. Schedule C - Processing Purposes: Detailed description of how the information will be used and processed
Relevant legal definitions
Clauses
Relevant Industries
Banking & Financial Services
Healthcare
Education
Technology
Manufacturing
Retail
Professional Services
Government & Public Sector
Telecommunications
Construction
Mining
Energy
Transportation & Logistics
Relevant Teams
Human Resources
Legal
Compliance
Data Protection
Employee Relations
Personnel Administration
Corporate Governance
Risk Management
Relevant Roles
Human Resources Manager
Legal Counsel
Compliance Officer
Data Protection Officer
HR Administrator
Personnel Manager
Employee Relations Manager
HR Director
Privacy Officer
Recruitment Manager
Benefits Administrator
HR Business Partner
Legal Manager
Corporate Secretary
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