The Employee Consent Form Personal Information is a mandatory document under Indonesian law, specifically required to comply with Law No. 27 of 2022 on Personal Data Protection (PDP Law) and related employment regulations. This document should be used when establishing new employment relationships or updating existing data processing consents to ensure compliance with current regulations. It covers the collection, processing, and storage of employee personal data, including both standard and sensitive information. The form is particularly crucial following the implementation of Indonesia's comprehensive data protection framework, which introduced stricter requirements for obtaining explicit consent for personal data processing. Organizations operating in Indonesia must obtain this consent to legally process employee personal data and demonstrate compliance with data protection obligations.
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1. Parties: Identification of the employer (data controller) and the employee (data subject), including their respective addresses and contact details
2. Background: Brief context explaining the purpose of the consent form and its relationship to employment
3. Definitions: Key terms used in the document, including 'personal data', 'sensitive personal data', 'processing', 'third parties' as defined under Indonesian PDP Law
4. Types of Personal Data Collected: Comprehensive list of personal data categories that will be collected and processed
5. Purposes of Data Processing: Detailed explanation of how and why the personal data will be collected, used, and processed
6. Data Storage and Security: Information about how personal data will be stored, protected, and for how long it will be retained
7. Third Party Disclosure: Details of any third parties with whom the data may be shared and the purposes for such sharing
8. Employee Rights: Explanation of the employee's rights under the PDP Law, including access, correction, and deletion rights
9. Consent Declaration: Clear statement of consent and acknowledgment of understanding
10. Execution: Signature blocks for both parties with date fields
1. International Data Transfers: Required only if personal data will be transferred outside of Indonesia
2. Special Categories of Data: Required when collecting sensitive personal data such as health information, religious beliefs, or biometric data
3. Data Breach Notification: Optional section detailing the procedure for notifying employees in case of a data breach
4. Withdrawal of Consent: Detailed procedure for withdrawing consent, required if the organization has specific processes for handling consent withdrawal
5. Language Declaration: Required only if the form is bilingual or if there's a need to specify the prevailing language version
1. Schedule 1 - Detailed Personal Data Categories: Comprehensive list of all types of personal data that may be collected, categorized by purpose
2. Schedule 2 - Authorized Third Parties: List of pre-approved third parties who may receive the personal data, including their purposes and security measures
3. Schedule 3 - Data Retention Periods: Detailed breakdown of retention periods for different categories of personal data
4. Appendix A - Employee Rights Guide: Detailed guide explaining how employees can exercise their rights under the PDP Law
5. Appendix B - Security Measures: Description of technical and organizational measures implemented to protect personal data
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