The Employee Consent Letter is a crucial document in Indonesian employment practice, designed to obtain and document explicit consent from employees for various workplace matters. It is commonly used when implementing new policies, processing personal data, or making changes to employment terms that require specific employee approval. The document must align with Indonesian regulations, particularly Law No. 13 of 2003 on Manpower and Law No. 27 of 2022 on Personal Data Protection. Companies typically use this letter format when they need to demonstrate clear evidence of employee agreement, whether for internal policy changes, data processing activities, or other situations requiring explicit consent. The letter should be drafted in both Indonesian and English (if necessary), with the Indonesian version prevailing in case of inconsistencies.
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1. Letter Header: Company letterhead, date, reference number, and addressing the specific employee
2. Purpose Statement: Clear statement of why the consent is being sought and what specific activities or processes are being consented to
3. Scope of Consent: Detailed description of what the employee is consenting to, including any specific activities, data processing, or rights being granted
4. Duration: Time period for which the consent remains valid, including start date and end date if applicable
5. Employee Rights: Statement of the employee's rights regarding the consent, including right to withdraw and any implications
6. Declaration: Formal statement confirming that the employee understands and voluntarily provides consent
7. Signature Block: Space for employee signature, name, employee ID, date, and witness signature if required
1. Data Processing Details: Specific information about how personal data will be collected, processed, stored, and shared - include when consent relates to data protection matters
2. Third Party Disclosure: Information about any third parties who may receive or process the information - include when information will be shared with external parties
3. Confidentiality Obligations: Specific confidentiality requirements - include when consent involves access to sensitive information
4. Consideration: Any benefits or compensation related to the consent - include when consent is tied to specific benefits or payments
5. Revocation Process: Detailed process for withdrawing consent - include when consent is for ongoing activities or data processing
1. Description of Activities: Detailed list or explanation of specific activities or processes being consented to
2. Data Processing Information: Comprehensive information about data handling procedures and privacy protection measures
3. Related Company Policies: Copies or excerpts of relevant company policies referenced in the consent letter
4. Contact Information: List of relevant contact persons or departments for questions or consent withdrawal
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Technology
Manufacturing
Retail
Healthcare
Education
Professional Services
Telecommunications
Energy and Resources
Construction
Transportation and Logistics
Hospitality
Media and Entertainment
Agriculture
Mining
Relevant Teams
Human Resources
Legal
Compliance
Risk Management
People Operations
Corporate Governance
Data Protection
Employee Relations
Talent Management
Administration
Relevant Roles
Human Resources Director
Legal Counsel
Compliance Officer
Data Protection Officer
HR Manager
Employment Law Specialist
Human Resources Business Partner
People Operations Manager
Chief Human Resources Officer
Legal Manager
Risk Management Officer
Company Secretary
Chief Legal Officer
HR Administrator
Talent Management Specialist
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