The Confirmation of Sale Letter is an essential business document commonly used in Indonesian commercial transactions to formalize and document sales agreements. This document is particularly important in the Indonesian legal framework, where written documentation of commercial transactions is strongly encouraged for legal certainty and compliance with trade regulations. The letter typically follows a sale negotiation or verbal agreement and serves to prevent future disputes by clearly stating all material terms of the transaction. It should comply with Indonesian Civil Code requirements and relevant trade regulations, including Law No. 7 of 2014 on Trade. The Confirmation of Sale Letter includes critical information such as party details, product specifications, pricing, payment terms, and delivery arrangements, making it valuable for accounting, tax, and regulatory compliance purposes.
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1. Letter Header: Company letterhead, date, reference number, and recipient's complete address
2. Subject Line: Clear indication that this is a Confirmation of Sale with reference to specific transaction
3. Opening Statement: Formal confirmation of the sale transaction and reference to any prior communications
4. Product Details: Specific description of goods/services sold, including quantity, specifications, and agreed price
5. Payment Terms: Confirmation of payment method, schedule, and any special conditions
6. Delivery Details: Confirmed delivery date, location, and method of shipment
7. Contact Information: Details of key contact persons for the transaction
8. Closing Statement: Standard closing with invitation to contact if any questions
9. Signature Block: Authorized signatory details and company stamp
1. Special Conditions: Any specific conditions or requirements unique to this sale - include if there are special terms
2. Warranty Information: Details of warranty terms - include for product sales with warranty coverage
3. Quality Standards: Reference to specific quality standards or certifications - include for technical or regulated products
4. Return Policy: Terms for returns or exchanges - include for retail or consumer goods sales
5. Installation Services: Details of installation or setup services - include if part of the sale package
6. Training Provisions: Information about product training - include if training is part of the sale
1. Product Specifications: Detailed technical specifications or product descriptions
2. Price Breakdown: Itemized list of prices, especially for multiple items or components
3. Payment Schedule: Detailed payment timeline for installment payments
4. Delivery Schedule: Detailed delivery timeline for multiple shipments
5. Quality Certificates: Copies of relevant quality certifications or compliance documents
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Wholesale Trade
Construction
Agriculture
Mining
Technology
Automotive
Consumer Goods
Industrial Equipment
Electronics
Textiles
Food and Beverage
Pharmaceutical
Real Estate
Energy
Relevant Teams
Sales
Legal
Finance
Procurement
Operations
Administration
Compliance
Commercial
Supply Chain
Business Development
Contract Management
Relevant Roles
Sales Manager
Sales Director
Account Executive
Business Development Manager
Commercial Director
Procurement Manager
Purchasing Officer
Contract Administrator
Legal Counsel
Finance Manager
Chief Financial Officer
Operations Manager
Supply Chain Manager
General Manager
Administrative Officer
Company Secretary
Compliance Officer
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