The Confirmation of Promotion Letter is a crucial document in Indonesian employment practice that formalizes the elevation of an employee to a higher position within an organization. It is typically issued after a promotion decision has been made and before the effective date of the new role. The document must comply with Indonesian labor laws, particularly Law No. 13 of 2003 on Manpower and related regulations, and serves multiple purposes: it officially documents the change in employment status, clarifies new terms and conditions, and provides legal protection for both employer and employee. The letter should be issued whenever an employee is promoted to ensure proper documentation of the changed employment relationship and to avoid any future disputes regarding the terms of the promotion.
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1. Letter Header: Company letterhead, date, reference number, and addressee details
2. Subject Line: Clear indication that this is a promotion confirmation letter
3. Opening Statement: Formal confirmation of the promotion decision and congratulatory message
4. Current Position Details: Employee's current position, department, and length of service
5. New Position Information: Details of the new position, department, and reporting relationship
6. Effective Date: Clear statement of when the promotion takes effect
7. Compensation Changes: New salary, benefits, and any other financial adjustments
8. Key Responsibilities: Brief overview of main duties and expectations in the new role
9. Closing Statement: Congratulatory remarks and contact information for questions
10. Signature Block: Company authorized signatory details and space for employee acknowledgment
1. Probationary Period: Include if there is a probationary period in the new role
2. Performance Expectations: Include if specific performance targets or KPIs need to be outlined
3. Training Requirements: Include if the new role requires specific training or certifications
4. Confidentiality Reminder: Include if the new position involves access to more sensitive information
5. Relocation Details: Include if the promotion involves a change in work location
6. Working Hours Changes: Include if the promotion involves changes to working schedule or arrangements
1. New Job Description: Detailed description of the roles and responsibilities of the new position
2. Benefits Summary: Comprehensive list of all benefits associated with the new position
3. Organizational Chart: Updated organizational structure showing the employee's new position
4. Key Performance Indicators: If applicable, detailed performance metrics for the new role
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Technology and Communications
Manufacturing
Retail and Consumer Goods
Healthcare and Pharmaceuticals
Education
Professional Services
Energy and Resources
Construction and Real Estate
Transportation and Logistics
Hospitality and Tourism
Media and Entertainment
Public Sector
Non-Profit Organizations
Relevant Teams
Human Resources
Legal
Compliance
Administration
Senior Management
Personnel Administration
Employee Relations
HR Operations
General Management
Corporate Secretariat
Relevant Roles
Human Resources Manager
HR Business Partner
Legal Counsel
Compliance Officer
Department Manager
HR Director
Managing Director
CEO
HR Administrator
Personnel Manager
Recruitment Manager
Employee Relations Manager
HR Operations Manager
General Counsel
Administrative Manager
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