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Request For Proposal Security Guard Services Template for Hong Kong

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Key Requirements PROMPT example:

Request For Proposal Security Guard Services

"I need a Request For Proposal Security Guard Services document for a new shopping mall in Hong Kong opening in March 2025, requiring 24/7 coverage with at least 20 guards and integration with our digital surveillance systems."

Document background
The Request For Proposal Security Guard Services document is essential for organizations seeking to procure professional security services in Hong Kong through a structured and competitive bidding process. It is typically used when an organization needs to establish new security services, replace existing providers, or significantly upgrade security operations. The document ensures compliance with Hong Kong's Security and Guarding Services Ordinance and related regulations while incorporating specific requirements for licensing, personnel qualifications, operational standards, and service delivery. This RFP template includes comprehensive sections covering technical requirements, pricing structures, evaluation criteria, and contractual terms, enabling organizations to select qualified security service providers through a transparent and efficient procurement process.
Suggested Sections

1. Introduction: Overview of the organization seeking security services and purpose of the RFP

2. RFP Timeline and Submission Requirements: Key dates, submission format, contact information, and proposal delivery instructions

3. Scope of Services: Detailed description of required security services, locations, hours of coverage, and specific duties

4. Qualification Requirements: Mandatory requirements including licensing, experience, certifications, and compliance with Security and Guarding Services Ordinance

5. Proposal Format and Content Requirements: Required proposal structure, mandatory forms, and documentation to be submitted

6. Evaluation Criteria: Detailed breakdown of how proposals will be evaluated, including technical and financial scoring metrics

7. Terms and Conditions: Standard terms governing the RFP process and subsequent contract

8. Pricing Requirements: Instructions for cost proposal submission, including required format and breakdown

Optional Sections

1. Site Visit Requirements: Details of mandatory or optional site visits - include when physical security requirements are complex or site-specific

2. Innovation and Technology: Section requesting proposals for advanced security technologies - include when seeking modernization of security systems

3. Transition Plan: Requirements for handover from existing provider - include when there's an incumbent security provider

4. Environmental and Social Requirements: Sustainability and social responsibility criteria - include when organization has specific ESG goals

5. Special Events Coverage: Requirements for additional security during events - include when venue hosts regular special events

Suggested Schedules

1. Schedule A - Site Specifications: Detailed information about each location requiring security services, including floor plans and access points

2. Schedule B - Guard Post Requirements: Specific requirements for each security post, including hours, duties, and minimum staffing levels

3. Schedule C - Equipment Requirements: List of required security equipment, uniforms, and technology specifications

4. Schedule D - Performance Standards: Detailed KPIs and service level requirements

5. Schedule E - Pricing Template: Standardized format for submitting pricing information

6. Appendix 1 - Required Forms: Standard forms for compliance declarations, company information, and references

7. Appendix 2 - Draft Service Agreement: Proposed terms of the security services contract

8. Appendix 3 - Insurance Requirements: Detailed insurance coverage requirements and minimum limits

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions














































Clauses


































Relevant Industries

Commercial Real Estate

Retail

Banking and Financial Services

Healthcare

Education

Manufacturing

Logistics and Transportation

Hospitality

Government and Public Sector

Technology Parks

Shopping Centers

Residential Complexes

Industrial Estates

Relevant Teams

Facilities Management

Security Operations

Procurement

Risk Management

Legal

Operations

Finance

Compliance

Property Management

Contract Administration

Health and Safety

Relevant Roles

Facility Manager

Security Manager

Procurement Manager

Operations Director

Risk Manager

Compliance Officer

Property Manager

Contract Manager

Chief Security Officer

Head of Operations

Building Manager

Health and Safety Manager

Project Manager

Legal Counsel

Chief Financial Officer

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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