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Proposal For Quotation

Proposal For Quotation Template for Hong Kong

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Key Requirements PROMPT example:

Proposal For Quotation

"I need a Proposal For Quotation for IT consulting services, focusing on cloud migration services for a medium-sized financial institution in Hong Kong, with delivery expected by March 2025 and including specific provisions for data security and regulatory compliance."

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Document background
The Proposal For Quotation is a essential business document used in Hong Kong's commercial environment when a company wishes to formally present their products or services to potential clients along with specific pricing information. This document type is particularly important in Hong Kong's business culture, where formal business processes and clear documentation are highly valued. It serves as a precursor to contract formation and is governed by various Hong Kong ordinances including the Contract and Rights of Third Parties Ordinance and the Sale of Goods Ordinance. The document typically includes detailed specifications, pricing structures, delivery terms, and conditions of service, providing potential clients with all necessary information to make an informed business decision. Its format and content are designed to comply with Hong Kong's legal requirements while meeting international business standards.
Suggested Sections

1. Company Information: Introduction to your company, including business registration details, years of experience, and relevant credentials

2. Client Details: Specific details of the client company and project contact person

3. Project Understanding: Summary of the client's requirements and demonstration of understanding the scope

4. Proposed Solution/Services: Detailed description of the products/services being offered

5. Pricing Structure: Clear breakdown of costs, unit prices, and payment terms

6. Timeline/Delivery Schedule: Proposed timeline for delivery or implementation of services/products

7. Terms and Conditions: Standard terms including validity period of quotation, payment terms, and basic legal provisions

8. Contact Information: Details of key contact person(s) for the proposal

Optional Sections

1. Past Experience: Include when company track record would strengthen the proposal - showcases relevant previous projects and client testimonials

2. Team Composition: Include when the delivery involves significant human resources - details of key team members and their qualifications

3. Quality Assurance: Include for technical or manufacturing proposals - outline of quality control processes and certifications

4. Warranty Information: Include for product-based proposals - detailed warranty terms and conditions

5. Training and Support: Include when ongoing support is relevant - details of available training and support services

6. Environmental Compliance: Include when environmental impact is relevant - details of green practices and compliance with environmental regulations

Suggested Schedules

1. Detailed Price Breakdown: Itemized list of all components with individual pricing

2. Technical Specifications: Detailed technical information about products or services

3. Service Level Agreement: Specific performance metrics and service standards

4. Product Catalog: Detailed information about available products or variants

5. Terms and Conditions: Complete version of standard terms and conditions

6. Certificates and Licenses: Copies of relevant business certificates, licenses, and insurance documents

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions

























Clauses

























Relevant Industries

Manufacturing

Information Technology

Professional Services

Construction

Retail

Wholesale Trade

Healthcare

Education

Financial Services

Telecommunications

Engineering

Logistics and Supply Chain

Relevant Teams

Sales

Business Development

Commercial

Procurement

Operations

Legal

Finance

Product Management

Technical Solutions

Customer Success

Account Management

Relevant Roles

Sales Manager

Business Development Manager

Chief Commercial Officer

Procurement Manager

Project Manager

Account Executive

Sales Director

Commercial Director

Business Analyst

Operations Manager

Technical Sales Specialist

Pricing Analyst

Contract Manager

Product Manager

Solutions Architect

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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