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End Of Contract Notice To Employee

End Of Contract Notice To Employee Template for Hong Kong

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Key Requirements PROMPT example:

End Of Contract Notice To Employee

"I need an End of Contract Notice to Employee for a Hong Kong tech company, where the employee has access to sensitive client data and trade secrets, with the contract ending March 31, 2025; the notice needs to emphasize confidentiality obligations and include detailed handover requirements for ongoing projects."

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Document background
The End Of Contract Notice To Employee is a crucial document used in Hong Kong employment relationships when a fixed-term contract is approaching its natural conclusion and will not be renewed. It must comply with Hong Kong's Employment Ordinance (Cap. 57) and related employment legislation. This document serves multiple purposes: it provides formal written confirmation of the contract's end date, outlines final payment arrangements, addresses MPF and benefits considerations, and specifies any required handover procedures. The notice should be issued with appropriate timing to comply with contractual and statutory notice requirements. It helps ensure a smooth transition while protecting both employer and employee interests by clearly documenting the employment relationship's conclusion and associated obligations.
Suggested Sections

1. Letter Header: Company letterhead, date, and reference number

2. Employee Details: Full name and address of the employee

3. Contract Reference: Reference to the original employment contract and its term

4. Termination Notice: Clear statement confirming the contract's end date and that it will not be renewed

5. Final Working Day: Specification of the last working day

6. Final Payment Details: Information about final salary, payment date, and method of payment

7. Leave Balance: Statement regarding any unused annual leave and arrangement for payment/taking of such leave

8. MPF Arrangements: Information about the handling of MPF benefits

9. Company Property: Request for return of company property and documents

10. Signature Block: Space for authorized signatory's name, title, and signature

Optional Sections

1. Handover Requirements: Used when the employee needs to handle specific handover procedures before departure

2. Post-Employment Restrictions: Include when reminding the employee about existing non-compete or confidentiality obligations

3. Reference Provision: Include when the company agrees to provide employment references

4. Exit Interview: Used when scheduling an exit interview is required

5. Outstanding Loans: Include if there are any outstanding loans or advances to be settled

6. Benefits Continuation: Used when certain benefits continue for a period after termination

7. Acknowledgment Section: Include when receipt confirmation from employee is required

Suggested Schedules

1. Schedule A: Final Payment Calculation: Detailed breakdown of final payment including salary, leave pay, and any other entitlements

2. Schedule B: Company Property List: Itemized list of company property to be returned

3. Schedule C: Handover Checklist: Detailed list of tasks and documents to be handed over before departure

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
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Relevant Industries

Banking and Financial Services

Technology

Manufacturing

Retail

Healthcare

Education

Professional Services

Construction

Hospitality

Logistics and Transportation

Media and Entertainment

Real Estate

Telecommunications

Non-Profit Organizations

Public Sector

Relevant Teams

Human Resources

Legal

Compliance

Finance

Payroll

Operations

Administration

Management

Corporate Secretarial

Relevant Roles

HR Director

HR Manager

Legal Counsel

Compliance Officer

HR Business Partner

Payroll Manager

Department Manager

Line Manager

HR Administrator

Operations Manager

Finance Manager

Company Secretary

Managing Director

Chief Human Resources Officer

Employment Relations Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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