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Formal Claim Letter Template for England and Wales

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Key Requirements PROMPT example:

Formal Claim Letter

"I need a Formal Claim Letter to recover £50,000 in unpaid construction fees from a commercial client who has breached our contract dated January 2025, including statutory interest calculations and a 14-day payment deadline."

Document background
The Formal Claim Letter is a critical document in the English and Welsh legal system, serving as the first formal step in potential litigation proceedings. It should be used when attempting to resolve disputes before court proceedings and must comply with the Civil Procedure Rules' pre-action protocols. The letter typically includes details of the claim, supporting evidence, quantum of damages, and proposed remedy. It's designed to either prompt resolution or lay the groundwork for court proceedings if necessary. The document must be precise, comprehensive, and professionally drafted to ensure its effectiveness and compliance with legal requirements.
Suggested Sections

1. Recipient Details: Full name and address of the recipient, including any reference numbers

2. Claim Summary: Brief description of the claim and its basis, including reference to relevant contracts or obligations

3. Amount Claimed: Specific sum claimed including any interest or additional charges, with clear breakdown

4. Legal Basis: Clear statement of legal grounds for the claim, citing relevant legislation or contractual terms

5. Timeline: Chronological sequence of relevant events leading to the claim

6. Demand: Clear statement of what is being demanded and the deadline for response

7. Next Steps: Statement of intended legal action if demand not met within specified timeframe

Optional Sections

1. Without Prejudice Section: Optional section for including settlement proposals or compromise offers

2. Interest Calculation: Detailed breakdown of interest claimed under relevant legislation or contract terms

3. Alternative Dispute Resolution: Proposal for mediation or other forms of alternative dispute resolution

Suggested Schedules

1. Schedule of Supporting Documents: List and copies of relevant contracts, correspondence, or evidence supporting the claim

2. Schedule of Calculations: Detailed breakdown of amounts claimed including principal, interest, and any additional charges

3. Chronological Schedule: Detailed timeline of events relevant to the claim if matter is complex

4. Schedule of Previous Correspondence: Copies of relevant previous attempts to resolve the matter

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















Clauses















Relevant Industries
Relevant Teams
Relevant Roles
Industries

Civil Procedure Rules - Pre-Action Protocols: Framework rules governing pre-litigation conduct, including specific protocols for different claim types and requirements for information exchange before court proceedings

Limitation Act 1980: Legislation establishing time limits for bringing different types of claims, including rules on when limitation periods begin and potential exceptions

Late Payment of Commercial Debts (Interest) Act 1998: Legislation governing commercial debt claims, including statutory interest rates and compensation for late payment

Consumer Rights Act 2015: Key legislation for consumer-related claims, covering statutory rights, remedies, and regulations on unfair contract terms

Contract Law Fundamentals: Common law principles, Misrepresentation Act 1967, and Supply of Goods and Services Act 1982 governing contractual relationships and obligations

Data Protection Act 2018 and UK GDPR: Legislation governing the handling of personal information and privacy considerations in legal proceedings

Practice Direction on Pre-Action Conduct: Specific guidelines on content formatting, response timeframes, and alternative dispute resolution considerations for pre-action correspondence

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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